Frontline employees are constantly tasked with metrics—handle time, occupancy, attendance, and, of course, customer experience (CX). However, all of this focus on metrics can prevent our frontline teams from realizing the wealth of value they can bring to a CX program.
So How Can You Engage Your Frontline Employees in CX Programs?
There are a myriad of ways that I have operationalized during my time as a practitioner. And, additionally, I have also been able to see how many of our InMoment clients engage their employees in their CX programs.
For my post today, I’ve compiled a list of my top five methods for gaining CX buy-in from frontline employees. So without further ado, let’s get going!
Top Five Methods for Frontline Employee CX Buy-In
- Broadcast the Value of Customer Experience
- Create Recognition Opportunities
- Show Employees How They Make a Difference
- Include Customer Experience in Frontline Training
- Use Customer Experience to Solve Specific Issues
Method #1: Broadcast the Value of Customer Experience
It is vitally important that the frontline teams (really the entire company) understand the importance of customer experience and, if practical, the primary CX metric that everyone is measuring. Having a theme or tagline that is shared everywhere is recommended. One of the health care companies I work with has a “Members First ” tagline that is used all around the company but especially in the contact center. All the representatives have been trained as to what their target metric, Net Promoter Score (NPS), is and why it is important.
Method #2: Create Recognition Opportunities
Create frequent opportunities to appreciate the frontline effort. “WOW” alerts, reader board messages (if we are ever in offices again), notes from site leaders when a positive comment is received from a customer …. It all goes a long way to instill a culture where excellent customer experience is celebrated.
Method #3: Show Employees How They Make a Difference
Leverage the frontline employees for continuous improvement initiatives. When I was a practitioner, I did employee roundtables and I Y-Jacked with frontline employees. I used those opportunities to validate what I was seeing in survey data. I actively solicited feedback and ideas on how to reduce customer friction directly from the source—the agents. I found that even if I could show just a small change as a result of my own or my team’s face-to-face interactions, the frontline teams became more bought into our CX program.
Method #4: Include Customer Experience in Frontline Training
Make customer experience a module in frontline training. Even if it is only a few minutes, show the trainees the survey text, share the “beacon” metric, and tell them why we emphasize customer experience. Explain how we learn from our customers what works well and what we can improve and truly stress how important they are to the process. Doing this in training introduces customer experience before they ever take a call or interact with customers.
Method #5: Use Customer Experience to Solve Specific Issues
Leverage very specific interactions for employee feedback with regard to customer experience. Many of our clients use our Resolve tool for case management. Part of our Resolve process is to capture employee feedback about the escalation interaction as part of the case closure process. We specifically ask them to help identify the root cause of the case and their suggestions to eliminate similar cases in the future. This creates a defined opportunity for the frontline reps to have a voice in how customers are served.
At the End of the Day…
Our frontline employees are the face of the company. If we get them bought into the program, they are the best advocates and ambassadors for customer experience. Celebrating them and asking for their opinions and insights are the best ways to get them—and keep them—engaged.
Want to learn more about how to engage your employees in the customer experience? Check out this eBook, “Better CX Begins with Employees”