Hotel reputation management has never been more important. With the increased usage of online review platforms and social media, guests hold unprecedented power to shape public perception. A bad review or post gone viral could deter potential guests from ever getting to your website. With these stakes in mind, your hotel reputation management strategy must be an integral part of your business strategy to keep your hotel competitive with the top brands. 

Why Hotel Reputation Management Matters

Your hotel’s reputation is its most valuable asset. Positive reviews and glowing recommendations can drive bookings, while negative reviews can deter potential guests. In fact, research shows that a one-star increase in a hotel’s online rating can lead to a 9% increase in revenue.

Moreover, your reputation directly impacts brand loyalty and repeat business in an industry where word-of-mouth recommendations carry significant weight. A positive reputation not only attracts new guests but also fosters trust and loyalty among existing clientele.


Hospitality Reputation Benchmarks Report 2024

InMoment’s 2024 Hospitality Online Reputation Benchmarks Report provides a top-level view of the state of reviews today for the hospitality and restaurant industries — and how these reviews reflect the experiences patients want to have. The benchmarks serve as a valuable tool for organizations looking to assess their reputational performance, set goals, make informed decisions, and drive continuous customer experience improvement.

Download the Report

Hotel Reputation Management Strategies for Success

There are various ways to improve the hospitality experience for your guests, but every great hotel reputation is built upon similar strategies. These strategies represent a commitment to the guest experience and lay the groundwork for continuous reputation success. 

Proactive Engagement

Proactively engage with guests throughout their journey, starting from the moment they express interest in your hotel. Respond promptly to inquiries and provide personalized recommendations based on their preferences. During their stay, encourage guests to share their experiences on social media and review platforms. Engage with guests post-stay to thank them for their feedback and encourage them to return.

Transparency and Authenticity

Transparency builds trust and credibility with guests. Be upfront about any limitations or challenges your hotel may face, whether it’s related to amenities, renovations, or external factors like weather conditions. Authenticity in your interactions and communications fosters genuine connections with guests and helps mitigate the impact of negative feedback.

Cultivate a Positive Online Presence

Actively manage your hotel’s online reputation by monitoring reviews and mentions across multiple platforms. Respond promptly to all reviews, both positive and negative, in a professional and courteous manner. Knowing how to respond to Google reviews is a cornerstone of an effective reputation management strategy. Showcase positive feedback on your website and social media channels to highlight your strengths and reassure potential guests. Encourage satisfied guests to share their experiences online and provide guidance on where and how to leave reviews.

How to Improve Your Hotel Reputation

While reputation management software can be useful and should be considered for hotels looking to take their online reputation seriously, it is not required to begin improving your reputation. There are things you can start doing today to get a head start on ensuring your reputation makes your business an option for guests. 

Respond Promptly and Professionally

Timely responses to guest feedback demonstrate your commitment to customer satisfaction. Monitor review platforms and social media channels regularly to address guest concerns in a timely manner. Craft personalized responses that acknowledge the guest’s feedback, express empathy, and outline steps taken to address their concerns.

Leverage Guest Feedback

Act on guest feedback to drive continuous improvement in your operations. Identify recurring themes and prioritize areas for improvement based on guest feedback data. Share feedback insights with relevant departments and empower staff to take ownership of guest satisfaction.

Optimize Online Presence

Optimize your hotel’s online presence across review platforms, social media channels, and search engines to maximize visibility and positive sentiment. Claim and update your business profiles on major review sites, ensuring accuracy and consistency of information. Encourage satisfied guests to leave reviews and ratings, and make it easy for them to do so by providing direct links and clear instructions. By improving your local SEO, you will make your business more prevalent in online searches. 

Invest in Training and Development

Invest in ongoing training and development programs for your staff to equip them with the skills and knowledge needed to deliver exceptional service. Provide regular training sessions on topics such as communication skills, conflict resolution, and guest engagement. Empower your staff to take ownership of guest satisfaction and empower them to go above and beyond to create memorable experiences.

Examples of Proactive Hotel Reputation Management 

Improving your hotel reputation does not have to be as complicated as creating in-depth sentiment analysis reports, it can be as simple as a brochure outlining your hotel’s amenities, or recommending must-see sights around town. Here are a few examples of hotel reputation management in action. 

Personalized Welcome Packages

Leading hotels leverage guest data to curate personalized welcome packages that cater to individual preferences and interests. For instance, a luxury resort might greet guests with a handpicked selection of local delicacies or customized amenities based on previous stay history. By anticipating guest needs and preferences before arrival, hotels create a memorable first impression that sets the tone for the entire stay.

Proactive Issue Resolution

In the event of a service lapse or guest complaint, proactive hotels take swift and decisive action to address the issue before it escalates. For instance, if a guest reports an issue with their room during their stay, a proactive hotel might immediately offer a room upgrade or complimentary amenity as a gesture of goodwill. By addressing guest concerns proactively and empathetically, hotels not only salvage guest satisfaction but also showcase their commitment to service excellence.

Post-Stay Follow-Up

After guests depart, proactive hotels continue to engage with them through thoughtful post-stay follow-up communications. For example, a luxury hotel might send a personalized thank-you email to guests along with a survey to gather feedback on their experience. By soliciting post-stay feedback and expressing gratitude for their patronage, hotels demonstrate a commitment to continuous improvement and guest satisfaction.

Features to Look for in Hotel Reputation Management Software

Hotel reputation management software is essential for hotels looking to proactively manage their online reputation, enhance guest satisfaction, and drive long-term success in an increasingly competitive market. Reputation management software will offer various services, and the software you choose will depend on what is the best fit for your business. Regardless, certain features represent the core functionality of reputation management software, and how it should be used. 

  • Review Monitoring and Aggregation: Choose a reputation management platform that aggregates reviews from major review sites like TripAdvisor, Google,, and Expedia. A centralized dashboard allows you to monitor and respond to reviews from one location, which will save time and ensure consistency in your responses.
  • Sentiment Analysis: Look for software with advanced sentiment analysis capabilities that can automatically categorize reviews as positive, neutral, or negative based on the language used. This feature enables you to quickly identify trends and prioritize responses to reviews that require immediate attention.
  • Customizable Reporting: Robust reporting tools are essential for tracking key customer experience KPIs and measuring the impact of your reputation management efforts. Seek software that offers customizable reports with metrics such as review volume, average rating, sentiment trends, and competitor comparisons. The ability to schedule automated reports and receive alerts for significant changes in your reputation metrics is also beneficial.
  • Competitor Analysis: Gain insights into your competitors’ reputation performance to benchmark your performance and identify areas for improvement. Look for software that provides competitive analysis features, such as comparison tools, benchmarking reports, and market insights. Understanding how your hotel stacks up against competitors can inform your strategic decision-making and help you stay ahead of the competition.
  • Integration with CRM Systems: Seamless integration with your existing customer relationship management (CRM) system enhances the effectiveness of your reputation management efforts. Choose software that integrates with popular CRM platforms like Salesforce, HubSpot, or Microsoft Dynamics to ensure smooth data flow between systems. This integration enables you to leverage guest data to personalize your interactions and tailor your reputation management strategies to specific guest segments.

Improve Your Hotel Reputation with InMoment

No matter the size of your hotel or hotel network, InMoment’s dynamic XI Platform gives you all the tools you need to improve, monitor, and manage your hotel reputation! See what we can do for you by scheduling a demo today. 


Stayntouch. How Online Reviews Impact Hotel Revenue. ( Accessed 5/6/2024.

Tell us more about yourself so we can tailor your demo for you

Text Analysis Software

In a business landscape that has become digital-first, where consumers’ expectations can change overnight, it has never been more important to the success of your business to be able to understand and leverage data. One of this environment’s most challenging yet rewarding aspects is making sense of unstructured text data such as online reviews or customer emails. Most businesses achieve this by utilizing text analysis software. Text analysis software, also known as text analytics software, has become indispensable for businesses aiming to extract actionable insights from textual data to improve the customer experience

What is Text Analysis Software?

Text analysis software utilizes natural language understanding (NLU), a subset of natural language processing (NLP), to analyze text data. Given the unstructured nature of text, these tools process textual input to generate labels, tags, and insights. Text analysis has become a critical component of analytics and business intelligence, enabling companies to derive meaningful information from unstructured data sources such as emails, social media, online reviews, and more.

Whether it’s analyzing online reviews, customer feedback, or any other form of unstructured data, these tools can sift through large amounts of information and highlight important elements. By converting raw data into actionable insights, businesses can improve their strategies and make more informed decisions.

Why Your Business Needs Text Analysis Software

Most businesses are already collecting vast amounts of data, whether in the form of surveys, reviews, order history, contact center complaints, or other forms of data. However, collecting this data can be time-consuming and inefficient without the proper tools. By utilizing text analysis software, your business can be more efficient and realize benefits such as increased customer insights, improved operational efficiency, and others.


InMoment Named a Leader in The Forrester Wave™: Text Mining And Analytics Platforms, Q2 2024

Learn how InMoment is pioneering innovative solutions for businesses to extract insights and drive meaningful change from their unstructured text data.

Get the Report

Types of Text Analysis Software

There are various types of text analytics software, each with its unique strengths. Some focus on sentiment analysis, which gauges emotions behind the text data. Others specialize in predictive analytics, using past data to forecast future trends. Text analytic software also prioritizes text mining, digging deep into the data to find hidden insights.

Regardless, when it comes to the kinds of text analysis software you’ll see in the market, they will all fall under two categories: self-service text analysis software and traditional text analysis software. The one that you end up choosing will depend on a variety of factors, as each type of software serves different purposes for different types of users. 

Self-Service Analysis Tools

Self-service text analysis software is designed for users with little to no technical knowledge of text analysis tools. These platforms often feature drag-and-drop interfaces, prebuilt templates, and interactive dashboards, making them accessible to just about anyone. 


  • Analyzing customer emails for sentiment trends
  • Creating dashboards to track marketing campaign performance

Traditional Text Analysis Tools

Traditional text analysis tools are geared toward technical professionals such as data analysts or data scientists. They offer extensive customization options, allowing users to create and fine-tune their algorithms and models. This flexibility is ideal for complex, large-scale projects that require specific, tailored solutions.

Due to their complexity, these tools may require a higher level of involvement or technical expertise, such as managed services or a dedicated representative. They may require ongoing support from IT departments or data science teams to maintain and update.


  • Ingesting social media data to detect emerging trends.
  • Developing custom models to predict customer churn.

By carefully evaluating these factors, businesses can select the text analysis tool that best fits their specific requirements and enhances their ability to leverage text data for strategic advantage.

Things to Look for in Text Analysis Software

Selecting the right text analysis software is crucial for leveraging unstructured data to derive actionable insights. While features may vary from one software product to another, there are some key features you should consider when evaluating a software product for your business. 

Natural Language Processing Capabilities

  • Language Identification: The ability to detect and process multiple languages, ensuring the software can handle diverse data sources.
  • Tokenization: Breaking down text into smaller components, such as words or phrases, for detailed analysis.
  • Part of Speech Tagging: Identifying the grammatical components of text (e.g., nouns, verbs, adjectives) to understand the structure and context.

Sentiment Analysis

  • Sentiment Scoring: Determining the sentiment (positive, negative, neutral) of the text to gauge customer opinions or feedback.
  • Emotion Detection: Identifying specific emotions, such as happiness, anger, or sadness, for more nuanced insights.

Text Classification and Categorization

  • Automated Tagging: Automatically assigning tags or labels to text based on predefined categories or machine learning models.
  • Custom Taxonomies: Allowing users to create custom classification schemes to fit specific business needs.

Data Visualization

  • Interactive Dashboards: Providing visual representations of text analysis results through charts, graphs, and other visualization tools.
  • Real-time Analytics: Offering real-time updates and visualizations to monitor ongoing trends and changes.

Integration and Compatibility 

  • API Access: Offering APIs for seamless integration with other business systems and data sources.
  • Data Source Connectivity: Connecting with various data sources such as social media, CRM systems, emails, documents, and more.

Benefits of Text Analysis Software

Incorporating text analysis software into your business operations can offer a multitude of advantages. Here are some key benefits that can significantly enhance your organization’s efficiency, decision-making, and overall performance:

Enhanced Customer Insights

Text analysis software can process vast amounts of customer feedback from sources such as social media, emails, and online reviews. By determining the sentiment behind customer communications, businesses can gain valuable insights into customer satisfaction and loyalty, allowing them to address issues proactively and improve customer relationships and uphold their brand reputation.

Businesses can also identify recurring themes and patterns in customer interactions, which allows them to uncover emerging trends and shifts in customer preferences. This enables them to adapt their products, services, and marketing strategies to better align with customer needs.

Improved Decision-Making

With text analysis software, businesses can transform unstructured text data into structured insights that inform strategic decisions. Furthermore, text analysis can also be used to predict future trends based on historical data. 

For instance, analyzing past customer reviews and feedback can help businesses anticipate future customer behavior and preferences, allowing for more accurate forecasting and planning. This data-driven approach helps managers and executives make more informed and effective decisions, leading to better business outcomes.

Increased Operational Efficiency

Text analysis software automates the extraction and classification of key information from large volumes of text data, significantly reducing the time and effort required for manual data processing. 

By efficiently categorizing and prioritizing text data, text analysis software helps organizations allocate resources more effectively. For example, customer service teams can prioritize inquiries based on sentiment and urgency which ensures that critical issues are addressed promptly.

Improved Employee Engagement

Internally, text analysis software can be used to gauge employee sentiment through surveys, feedback forms, and other communications. Understanding how employees feel about various aspects of their work environment can help management make informed decisions to improve employee satisfaction and engagement.

Text analysis software can also be used to analyze text data from performance reviews and other employee interactions to provide insights into workforce performance and highlight areas for development and training.

The benefits of text analysis software extend across various facets of business operations, from customer service and marketing to compliance and employee engagement. By leveraging the power of text analysis, organizations can unlock valuable insights from their unstructured data, leading to improved decision-making, increased efficiency, and a competitive edge in the market.

Who Uses Text Analysis Software?

Text analysis software is a versatile tool that can be employed across various departments within a business, each leveraging its capabilities to enhance its specific functions. Here are some key areas of business where text analysis software is commonly used, along with how professionals in those areas utilize it:

Data Scientists

Data scientists are primarily responsible for analyzing and interpreting complex data to help businesses make informed decisions. They can use text analysis software for:

  • Algorithm Development: Data scientists use text analysis software to develop and refine natural language processing (NLP) algorithms that can classify, tag, and extract meaningful insights from text data.
  • Sentiment Analysis: They apply sentiment analysis to gauge customer sentiment from reviews, social media posts, and other text sources, helping the company understand public perception and improve customer experience.
  • Predictive Modeling: By analyzing historical text data, data scientists can create predictive models that forecast trends and customer behavior, aiding in strategic planning.

Marketing Teams

Marketing professionals are tasked with promoting products and services, understanding market trends, and engaging with customers effectively. They use text analysis software for:

  • Campaign Analysis: Marketers use text analysis software to assess the performance of marketing campaigns by analyzing customer feedback, social media interactions, and online reviews.
  • Audience Segmentation: Text analysis helps in segmenting audiences based on their interactions and sentiments, allowing marketers to tailor their messages for different customer groups.
  • Content Optimization: By analyzing which keywords and phrases resonate most with their audience, marketers can optimize their content for better engagement and conversion rates.

Customer Service Teams

Customer service representatives are responsible for managing customer inquiries, resolving issues, and ensuring customer satisfaction. They can use text analysis for:

  • Sentiment Detection: Text analysis software can detect the sentiment of customer emails, chat messages, and social media posts, helping representatives prioritize and address negative feedback promptly.
  • Trend Identification: By identifying common issues and complaints through text analysis, customer service teams can proactively address recurring problems and improve service quality.
  • Automation: Automated text analysis can classify and route customer queries to the appropriate departments or representatives, enhancing response times and efficiency.

Sales Teams

Sales professionals focus on generating leads, closing deals, and building customer relationships to drive revenue.

  • Lead Qualification: Text analysis can help sales teams analyze and prioritize leads based on the language and sentiment used in customer interactions, improving the likelihood of conversion.
  • Customer Insights: By analyzing past communications and feedback, sales teams can gain insights into customer preferences and pain points, enabling more personalized and effective sales pitches.
  • Pipeline Management: Text analysis software can track and analyze sales emails and call transcripts to identify trends and patterns, helping sales managers forecast pipeline health and performance.

Human Resources

Human resources (HR) professionals manage recruitment, employee relations, and organizational development. They use text analysis for:

  • Employee Sentiment Analysis: Text analysis tools can evaluate employee feedback from surveys, performance reviews, and internal communications to gauge overall sentiment and engagement levels.
  • Recruitment: Analyzing text from resumes and cover letters can help HR teams identify the best candidates for open positions based on specific keywords and experience levels.
  • Policy Effectiveness: HR can use text analysis to assess the effectiveness of company policies by analyzing employee feedback and identifying areas for improvement.

Finance Teams

Finance professionals manage the company’s financial planning, analysis, and reporting. They can use text analysis for:

  • Expense Analysis: Text analysis can help categorize and analyze free-text data in expense reports, uncovering spending patterns and identifying cost-saving opportunities.
  • Risk Management: Finance teams can use text analysis to monitor financial news and reports for early warning signs of market changes or potential risks.
  • Compliance: By analyzing communications and transaction records, finance teams can ensure adherence to regulatory requirements and detect potential compliance issues.

Text analysis software is a valuable asset for various departments within a business, from data science and marketing to customer service and HR. Each professional group utilizes the software to extract actionable insights from unstructured text data, enabling better decision-making, enhanced efficiency, and improved overall performance. By integrating text analysis into their workflows, businesses can harness the full potential of their data and drive success across all areas.

Challenges with Text Analysis Software

While text analysis software offers numerous advantages, its deployment, and effective use come with several challenges that organizations need to address to maximize its potential. These challenges include:

  • Data quality and preprocessing
  • Language and content understanding
  • Integration with existing systems
  • Scalability
  • Privacy and security concerns

These challenges can be avoided through strategic planning, advanced technology, and cross-functional collaboration. It is also important to ensure that the software is implemented with users being trained on it in the most efficient manner. 

How to Purchase Text Analysis Software

Selecting the right text analysis software for your business is a critical decision that can significantly impact your organization’s ability to harness insights from unstructured text data. Here’s a step-by-step guide to help you navigate the purchasing process effectively:

1. Define Your Requirements

Start by understanding the specific needs of your business. Are you looking to improve customer service, enhance marketing strategies, monitor brand reputation, or gain insights from internal communications?

Next, list must-have features such as sentiment analysis, entity recognition, keyword extraction, language support, integration capabilities, and user-friendliness. Ensure the software can scale with your business and adapt to evolving needs. Flexibility in terms of deployment (cloud-based or on-premises) is also important.

2. Conduct Market Research

Research the available text analysis software solutions in the market. Use review sites, industry reports, and technology forums to gather information on the top contenders.

Compare vendors based on features, pricing, customer reviews, and industry reputation. Look for case studies or success stories from businesses similar to yours.

Arrange for product demonstrations to see the software in action. Pay attention to accuracy, speed, and value of insights during these demos.

3. Evaluate Total Cost of Ownership

Consider the upfront costs, including licensing fees, setup costs, and any required hardware or infrastructure investments. Factor in maintenance fees, subscription costs, potential costs for updates or additional features, and support services. Be aware of any hidden costs, such as training, customization, and integration with existing systems.

4. Assess Integration and Compatibility

Integration with Existing Systems:

Ensure the software can integrate seamlessly with your current IT infrastructure, including CRM, ERP, and other data management systems.

Data Import and Export:

Check if the software supports easy data import/export to facilitate smooth data migration and interoperability with other tools.

5. Consider User Experience

Choose software that is user-friendly and requires minimal training. A good user interface can significantly enhance adoption rates among employees. Evaluate the vendor’s customer support services. Look for comprehensive training programs, documentation, and community forums.

Purchasing text analysis software is a strategic investment that requires careful consideration of your business needs, budget, and technical requirements. By following these steps—defining your requirements, conducting thorough research, evaluating costs, ensuring compatibility, considering user experience, ensuring security, pilot testing, and negotiating terms—you can select the right solution that will provide valuable insights and drive business success.

Implementation of Text Analysis Software

Implementation of text analysis software should be done in a systematic and planned manner. It’s important to train your team on how to use the software and understand the insights it provides. You should also regularly evaluate the software’s performance and make adjustments as needed to ensure it continues to meet your business needs.

Text Analysis Software Trends

In today’s digital age, text analytics solutions continue to evolve. One emerging trend is the increasing use of AI in text analytics, enhancing the software’s ability to understand and interpret human language. Another trend is the growth of real-time analysis, enabling businesses to respond quickly to emerging trends or issues. The future of text analysis software looks promising, with new advancements on the horizon that will further enhance its functionalities.

Text Analysis Software with InMoment

If you are looking to improve your text analysis, consider InMoment as your partner. InMoment was recently named a leader in the Forrester Text Mining & Analytics Wave. Recognized for our knowledge-based AI and best-in-class text extraction, the InMoment platform is the best choice for enterprises looking to take their text analytics to the next level. You can read the full report here!

Tell us more about yourself so we can tailor your demo for you

Healthcare Reputation Management: The Complete Guide


In the healthcare industry, your reputation is built on trust and credibility. And, in a time where opinions are formed in an instant and shared in a second, online reputation management has never been more important for healthcare organizations. 

What is Healthcare Reputation Management?

Healthcare reputation management refers to the strategic process of monitoring, influencing, and maintaining the perceptions and opinions about a healthcare provider or organization within its target audience. This involves actively managing how patients, staff, partners, and the wider community perceive a healthcare organization’s quality of care, professionalism, and trustworthiness.

Why Reputation Management for Healthcare is Important 

Healthcare is inherently built on trust. Patients rely on healthcare providers to deliver competent, compassionate, and reliable care. A positive reputation instills confidence in patients and encourages them to seek care from a particular provider or organization. 

Furthermore, a strong reputation can contribute to higher levels of patient satisfaction and retention. Patients are more likely to return to a healthcare provider they trust and recommend their services to others. 

A positive brand reputation not only attracts patients but also top talent. Healthcare professionals want to work for organizations with strong reputations for providing high-quality care and treating staff well. Reputation management can help healthcare organizations attract and retain skilled and motivated staff members.

Benefits of Healthcare Reputation Management

Effective reputation management in healthcare organizations can produce benefits that go beyond customer experience metrics, they can directly correlate to patient care improvement. Reputation management can result in more loyal patients, a happier and more effective staff, and instituion improvement. 

Benefit #1: More Loyal Patients

Reputation management for healthcare organizations produces more loyal patients by improving the patient experience. The patient experience refers to every touch point the patient has with your organization, from appointment scheduling to follow-up communications. 

By enacting reputation management strategies, you will gain access to valuable insights into the patient experience that allow you to identify areas for improvement. Two common strategies are asking for, and responding to, patient reviews. By encouraging patients to share their experiences, your organization can gain valuable perspectives that would have otherwise been missed. Furthermore, responding to reviews demonstrates a commitment to your patients and shows them that your organization cares about their feedback. 

You can take your reputation management strategy further by utilizing a reputation management platform to centralize your patient reviews in one convenient location. This approach allows you to analyze the feedback as a whole to identify trends, patterns, and areas for improvement. With this information, you can make informed decisions and implement targeted improvements to improve the patient experience. 

Benefit #2: More Effective Staff

Reviews from your patients do more than tell you about how they feel about their experience, they can also help you identify areas of improvement within your organization. Patient reviews provide direct and candid assessments of the various aspects of care and service provided by your organization. By analyzing the content of these reviews, you can gain a deeper understanding of what aspects of the patient experience are resonating positively and which ones may be falling short of expectations. For example, patients may highlight issues such as long wait times or communication barriers. 

Having this data gives you the tools you need to make a case for organizational improvements that will make a difference. Whether it is additional headcount or employee training, reputation management can point you in the right direction of what changes need to be made to improve your organization. 

Benefit #3: Institution Improvement

Reputation management for healthcare organizations will positively impact your organization. This will happen as a result of increased patient retention. Almost half of healthcare organizations report that they lose more than 10% of their revenue due to a lack of patient retention. If you actively engage in reputation management, you will not only be saving lost revenue but you will gain revenue that you would otherwise have missed. 

Satisfied patients are also more than likely to share their experiences. Starting patient referral programs can be a great way to encourage satisfied patients to share their experiences and also drive patient acquisition. 


2024 Healthcare Online Reputation Benchmarks Report

InMoment’s 2024 Healthcare Online Reputation Benchmarks Report provides a top-level view of the state of reviews today for the healthcare industry — and how these reviews reflect the experiences patients want to have. The benchmarks serve as a valuable tool for organizations looking to assess their reputational performance, set goals, make informed decisions, and drive continuous customer experience improvement.

Download Report

How to Improve Your Healthcare Reputation Management

When it comes to reputation management, it can be easy to be overwhelmed by all the different things you are told to do. While different organizations may find success with a variety of different tactics, there are a few key strategies that every healthcare organization looking to improve their reputation management should prioritize. 

Claim Your Institution Listings

To create a foundation for your reputation management strategy, you need to own the places your healthcare organization is listed. This means you need to find and claim your local listings and make sure all of the relevant information is up to date. 

If your healthcare organization has more than one location, it’s crucial to ensure consistency across all listings. This involves maintaining accurate and uniform information, such as addresses, phone numbers, operational hours, and services offered, across each location’s respective listings. 

Additionally, implementing a centralized local listing management solution for managing multiple listings can streamline the process and ensure that changes or updates are promptly reflected across all platforms. Consistent and up-to-date listings not only improve visibility and accessibility for patients seeking your services but also contribute to local SEO performance and a cohesive and professional brand image for your organization across all locations.

Generate and Respond to Reviews

Generating and responding to reviews is a fundamental aspect of healthcare reputation management. Positive reviews can enhance your organization’s credibility and attract new patients, while negative reviews provide valuable feedback for improvement and an opportunity to demonstrate responsiveness and professionalism.

You should actively encourage patients to leave reviews by integrating review requests into your patient communication strategy. This can include sending follow-up emails or text messages after appointments, including review links on your website and social media profiles, and displaying signage in your clinic inviting patients to share their experiences.

Furthermore, you need to monitor review platforms regularly and respond promptly to both positive and negative reviews. It is important to understand how to respond to Google reviews and express gratitude to patients who leave positive feedback and acknowledge their contributions to your organization. For negative reviews, respond empathetically and professionally, offering solutions or a willingness to address any concerns raised. Prompt responses demonstrate that you value patient feedback and are committed to providing exceptional care.

Create Location Pages

If your hospital network has multiple locations, then it would be beneficial to your institution and your patients to create a page dedicated to each location within your network. Since all hospitals within the same network don’t always offer the same services, outlining the specific services at a location on their respective location page would improve the patient experience. 

For example, a patient looking to schedule an MRI will go online looking for hospitals near them with this equipment. If a hospital’s location page outlines what services they offer, it saves the patient time by knowing which location to go to, rather than calling around to different locations. 

Create Educational Resources

Educational resources play a vital role in healthcare reputation management by empowering patients with valuable information, building trust, and establishing your organization as a reliable source of healthcare knowledge.

Start by identifying the information needs and concerns of your patient population. Conduct surveys, analyze patient feedback, and engage with frontline staff to gain insights into common questions, misconceptions, and areas where patients seek more information.

Using that knowledge, you can create informative and engaging content that addresses patient questions, educates about health conditions and treatments, and promotes wellness and preventive care. Content formats can vary from articles, blog posts, infographics, videos, and podcasts, all the way to downloadable guides. Ensure that content is accurate, evidence-based, and easy to understand for patients of varying health literacy levels.

Create Profile Pages for Practitioners

Another way to improve your healthcare reputation management is to create profile pages for practitioners at specific locations, or in your network. Not only do you want reviews for your location, but also for various staff providing the care such as doctors, surgeons, therapists, and any other specialists you may have. 

This step creates a direct link between your staff and your patients. While instilling trust in the facility is important, it is also important to instill trust the staff that will be caring for your patients. 

Manage Review Sites for Your Practitioners

Once practitioners begin receiving reviews about their care plans and treatment, it should be treated as if the reviews are about any institution or location in your healthcare network. You should be responding to these reviews, taking note of the feedback provided, and closing the loop with any patients who had negative experiences. 

Ask for Patient Feedback

Just as any other business would ask for reviews from their customers, it is important to ask for reviews from your patients. You want to give the patients an avenue to provide feedback on the facilities, as well as they care they received. Be sure to offer anonymous feedback options to secure medical confidentiality. 

This feedback does not have to be limited to patients, but can extend to loved ones as well. Healthcare experiences are unique in the sense that they rarely involve just one person. There is usually a support system of some kind surrounding patients in their healthcare experiences, and it is important to get their feedback on what they experienced. 

What to Look for in Healthcare Reputation Management Software

When choosing a reputation management platform for your organization, there will be different features and plans to evaluate. You will most likely be able to find success with a variety of solutions. However, in every successful reputation management platform, there are a few key features that are must-haves to ensure success. 

Local Listing Management

Ensure that the software offers robust local listing management capabilities. This feature allows you to manage your organization’s presence across various online platforms and directories, such as Google My Business, Yelp, and Healthgrades. Centralized management of local listings ensures consistency of information and enhances visibility to potential patients searching for healthcare services in your area.

Review Request Automation 

Look for software that streamlines the process of requesting and collecting patient reviews. Automated review request functionality allows you to systematically solicit feedback from patients following their appointments or interactions with your organization. By automating this process, you can increase the volume of reviews received and gather valuable insights into the patient experience more efficiently.

Sentiment Analysis

Sentiment analysis is another important feature to consider when evaluating a healthcare reputation management software because it allows organizations to gain a deeper understanding of what patients are feeling. 

Sentiment analysis utilizes natural language processing algorithms to analyze the tone, emotion, and context of patient reviews. By understanding the sentiment behind each review, your organization can better identify strengths and weaknesses in the patient experience. 

EMR Integration

Integration with electronic medical records (EMR) systems is crucial for seamless data exchange and comprehensive patient insights. Look for reputation management software that offers integration with popular EMR platforms, allowing you to sync patient demographic information, appointment history, and clinical data. EMR integration enhances the depth of patient insights available for analysis and ensures that review requests are targeted and personalized.

Improve Your Healthcare Reputation with InMoment

InMoment’s reputation management platform gives you the ability to house all your patient feedback in one place, optimize local listings, and utilize sentiment analysis to get to the root of how your patients are feeling. Our customizable reports also help you directly correlate reputation management to patient care success. Ready to see for yourself? Watch a reputation management demo today! 


Etatics. 45+ Patient Retention and Churn Rate Statistics. ( Accessed 4/9/2024.

Tell us more about yourself so we can tailor your demo for you

Retail shopper looking at clothes

It can be argued that reputation management for retail companies is more important than it is in any other industry. Whether you are a local shop, regional staple, or nationwide brand, reputation management is one of the most important marketing strategies you need to master to ensure brand success. 

In retail, the power of the review is stronger than ever. Almost all consumers, 95% to be exact, will read an online review before purchasing a product. To manage your reputation and actively use customer feedback in your business operations, you need to implement strategies that are efficient, effective, and scalable. 

Why Retail Reputation Management Is So Important

Reputation management for retail companies is so important because it can be directly linked to business performance. Not only does your brand’s reputation account for almost two-thirds of its market value, but a negative online reputation can result in a significant loss in revenue. 

Your online reputation is also a significant factor in the way your customers perceive and interact with your brand. Almost 70% of consumers trust the opinions of other consumers more than paid advertisements. Furthermore, 85% of customers would be willing to pay more for a product or service from companies with higher ratings and reviews. 

With these statistics in mind, it becomes clear that retail reputation management is one of the most important things you can do to improve customer acquisition, retention, and the overall retail customer experience. These statistics are all fine and well, but how do you execute those strategies across your company?


2024 Retail Online Reputation Benchmarks Report

InMoment’s 2024 Retail Online Reputation Benchmarks Report provides a top-level view of the state of reviews today for the retail industry — and how these reviews reflect the experiences retail consumers want to have. The benchmarks serve as a valuable tool for organizations looking to assess their reputational performance, set goals, make informed decisions, and drive continuous customer experience improvement.

Download Report

5 Retail Reputation Management Strategies for Business Success

Talking about reputation management for retail companies is one thing, but doing it is another. To properly execute these strategies across your business, you need to have coordinated efforts across your entire organization. While that may seem complicated, it might be easier than you think. Here are four reputation management strategies that you can start initiating today to improve your business. 

Claim Your Local Listings

By claiming your local listings and having consistent information such as name, address, and phone number (referred to as NAP) across listings sites, your brand will be easier to find for prospective customers and rank higher in search results. This is also an important first step to take in your reputation management initiatives because it will give you the ability to respond to customer reviews. 

If your organization has locations numbering in the hundreds or thousands, it would be worth it to invest in a local listing management solution to remain efficient. This would also help you identify which listing sites and online directories matter the most to your business. 

Create Location Pages

There are many advantages to building out location pages on your website. For businesses with multiple locations, these pages can act as micro-sites that contain content specific to that location. This will also aid in running targeted campaigns that may only apply to one location. 

With locations pages, you are able to track location-specific metrics such as impressions, website, call, and navigation clicks. These will be useful to show the impact of your reputation management and customer experience initiatives.

Location pages also improve local SEO rankings. Because of the specificity of these pages, they will be more relevant to users in the respective geographic locations. 

Ask for Reviews

Asking for reviews is a simple way to grow the visibility and reputation of your company. If you are consistently delivering exceptional customer service and putting your customers first, they will more than likely be happy to let others know about their experience. As a matter of fact, 77% of consumers are willing to leave a review if asked to do so. 

If prospective customers go onto review sites and see a healthy amount of recent and positive reviews, it will increase social proof and make them more likely to continue down the funnel with your company. 

Respond to Reviews

Asking for reviews is important. But, it is even more important to know how to respond to Google reviews. This is not even considered a luxury in today’s market. Customers expect you to respond to their reviews. Take advantage not just to acknowledge positive reviews, but also to resolve negative feedback and rectify any misconceptions or inaccuracies. Doing so shows them that you care about their feedback, and can also strengthen your relationship with your customers. 

Showcase Customer Testimonials

Lastly, another great way to improve social proof and brand reputation is by showcasing customer testimonials on your website or even in your store. This is a great way to continue to build brand credibility and customer trust. Sharing real-life experiences from happy customers fosters a sense of community and belonging, as prospective buyers can relate to the positive experiences of others.

How to Improve Reputation Management in Retail

Your retail reputation management efforts do not stop after one big push, they are an ongoing effort that needs to become part of your regular business operations. The leaders in retail reputation management are always looking for ways to improve. For example, retail leaders respond to reviews in a time that is 10% faster than the industry average. While it may seem like a small difference, it goes a long way in showing customers that their feedback matters. 

Monitor Online Reviews from Social Media and Business Listings

Monitoring online reviews from various platforms such as social media and business listings is one of the most important ongoing efforts for any business striving to maintain a positive reputation. 

By actively keeping tabs on what customers are saying about your products or services, you gain invaluable insights into areas where improvements may be needed and can swiftly address any issues before they escalate. 

Positive reviews also serve as powerful testimonials that can attract new customers and enhance brand credibility. Through vigilant monitoring and timely responses, you can effectively manage your online presence and cultivate lasting relationships with your customers.

Engage with Influencers and Local Guides

Harnessing the influence of social media influencers and local guides presents a dynamic opportunity to amplify your business’s presence and reach. Collaborating with influencers allows you to showcase the best aspects of your offerings to a wider audience by leveraging their credibility and reach to endorse your brand authentically. 

Similarly, engaging with local guides who share their firsthand experiences can provide authentic perspectives that resonate with potential customers seeking genuine recommendations. The Google Local Guide program, for instance, empowers individuals to contribute meaningful insights and recommendations that foster a sense of community and trust within local markets.

Transform Online Reviews for Better Customer Experience

Turning online reviews into actionable insights is a proactive approach to enhancing the overall customer experience. By analyzing customer feedback, your business can identify recurring themes, pinpoint areas for improvement, and implement targeted strategies to address customer concerns. This not only demonstrates a commitment to listening to customers but also fosters a culture of continuous improvement within the organization. 

By responding promptly and effectively to reviews, you can mitigate negative experiences, bolster customer satisfaction, and ultimately improve your online reputation and star rating.

Utilize Reputation Management Software for Retail Companies

For retail companies with multiple locations, managing reputation across various platforms can be a daunting task. Reputation management software offers a streamlined solution that provides a centralized platform to monitor and respond to reviews efficiently. By leveraging automation and analytics, retail companies can gain actionable insights into customer sentiment across different locations, enabling them to make informed decisions to enhance the customer experience. 

Integrating reputation management software into your operations streamlines the process and ensures consistency and effectiveness in managing your online reputation. 

What to Look For in Retail Reputation Management Software

When choosing a retail reputation management software, your business will have a lot of options to choose from. It is up to you to choose the software that best fits the goals of your businesses. Regardless, certain features are prevalent in all effective reputation management software. 

  • Review Monitoring: Look for software that can track and monitor reviews across various online platforms, including social media, review sites, and search engines. It should provide real-time alerts for new reviews and mentions.
  • Sentiment Analysis: The software should offer sentiment analysis capabilities to understand the tone and context of reviews. This helps in prioritizing and addressing negative feedback promptly.
  • Response Management: Look for features that streamline the process of responding to reviews. This may include templates for common responses, scheduling tools, and the ability to respond directly from the platform.
  • Analytics and Reporting: Choose software that provides comprehensive analytics and reporting capabilities. This should include insights into review trends, customer sentiment, response times, and the impact of reputation management efforts on key metrics such as sales and customer retention.
  • User-friendly Interface: Opt for software with an intuitive interface that is easy to navigate and use. This ensures that your team can quickly adopt the platform and make the most of its features.

By considering these factors, you can select retail reputation management software that meets the standard for performance while also matching your business’s needs.

Win at Retail Reputation Management with InMoment

Deciding where to start on your retail reputation management may seem overwhelming, but InMoment has been helping the world’s leading retail brands improve their reputation management and customer experience for years. 

We have helped brands like Foot Locker make sense of large amounts of customer data in order to improve business performance. See what we can do for you by scheduling a reputation management demo today!  


Luisa Zhou. Online Review Statistics: The Definitive List (2024 Data). ( Accessed 3/29/2024. 

Gitnux. Reputation Management Statistics. ( Accessed 3/29/2024. 59 Online Review Statistics You Need to Know in 2024. ( Accessed 3/29/2024.

Tell us more about yourself so we can tailor your demo for you

Did you know that over half of financial services consumers say they have low trust in their provider? And, of those consumers, only 34% of them would recommend their brand to friends and family. 

Financial services providers are tasked with a unique challenge. Since finances are such a personal part of our lives, consumers in the industry are the most withholding of their trust. So it is up to the organization to earn that trust and prove to the consumer that they are deserving of their business and can be trusted with their finances. 

Why Reputation Management Matters in the Financial Service Industry? 

To gain this trust, it is now more important than ever for financial services institutions to implement strong online reputation management initiatives. Online reputation management gives businesses the power to control the narrative surrounding their brand, respond swiftly to feedback, and proactively address any negative publicity, thereby fostering credibility and confidence among current and potential clients. This holds significant importance for every business operating within the financial services sector including:

  • Retail and commercial banks
  • Investment banks
  • Insurance companies
  • Savings and loans associations
  • Brokerage firms
  • Mortgage providers
  • Credit unions

Given the critical role money plays in people’s lives and its direct impact on their livelihoods, individuals often conduct thorough research, including assessing a financial institution’s online reputation, before making a decision. 


2024 Financial Services Online Reputation Benchmarks Report

InMoment’s 2024 Financial Services Online Reputation Benchmarks Report provides a top-level view of the state of reviews today for the financial service industry — and how these reviews reflect the experiences financial services consumers want to have. The benchmarks serve as a valuable tool for organizations looking to assess their reputational performance, set goals, make informed decisions, and drive continuous customer experience improvement.

Download Report

Financial Services Reputation Management Strategies

Financial services reputation management is not as tricky as it may seem. If you are just beginning your online reputation management journey, your goal should be to monitor, influence, and improve the perception of your company. This can be done in a variety of ways, and you are going to need effective strategies that resonate with your customers. Based on data and market research, we’ve pulled together some reputation management strategies that are most likely to land with your customers and improve your brand reputation. 

1. Respond to Reviews

Data shows that in the financial services industry, the average time taken to respond to reviews is 3.44 days. However, the leaders in the industry (10% of organizations) have an average response time of just 1.59 days — a 54% difference. 

Not only does responding to reviews in less than two days mark you as a leader in the industry, but it also shows customers that you care about their feedback. With that, it is important to learn how to respond to negative reviews. If and when negative feedback arises, the sooner you take action, the more likely you are to resolve the issue and turn a negative review into a positive one. 

2. Create Educational Content

More than anything, your consumers want to feel educated and supported throughout their journey with your brand. Creating educational content shows your customers that you value them and that you want them to succeed. Here are some examples of educational content you could provide: 

  • Online educational resources where they can expand their financial knowledge on their own time
  • Real-time investment tips and awareness
  • Personalized suggestions that are tailored to where they are in their financial journey, perhaps through an online portal or virtual advisor meeting

Your customers see you as a partner, and they feel that you should be helping them on their journey to financial freedom. By creating educational content such as the ones listed above, you prove that you are buying into that partnership. 

3. Improve the Customer Experience Based on Feedback

While responding to reviews and creating content to support your customers are important, there is only one group that can tell you the changes you need to make: your customers. 

Your business needs to set up an integrated customer experience program that combines structured and unstructured data that will give you a holistic view and understanding of your customers. Your customer experience program also needs to utilize predictive customer analytics so that you can fix the problems your customers didn’t realize they were having. 

If you are wanting to be proactive about your reputation management initiatives, you can streamline your efforts with reputation management software. Softwares such as these can reduce the hassle of manually managing listings and reputation management for financial services organizations. 

Reputation Management Tips for Businesses in Financial Services

Financial services reputation management can look different for organizations depending on which corner of the industry you operate in. Insurance customers have different needs and priorities than mortgage consumers do. It is your job to identify what is most important to your consumers and prioritize your reputation management strategies accordingly. 

Retail and Commercial Banks

For retail and commercial banks to realize reputation management success, they should put a focus on improving customer service, convenience and accessibility, seamless digital experiences, and communication strategies. 

This is important because it will increase a bank’s reliability, trustworthiness, and overall satisfaction. By prioritizing these aspects, banks can cultivate strong, enduring relationships with their customers, leading to increased loyalty, positive word-of-mouth referrals, and ultimately, sustained growth and profitability

Some other areas for improvement may include fees and charges, security and fraud protection, product offerings, and social responsibility. These improvement will go above and beyond reputation management and affect the overarching customer experience and give retail banks more of a competitive advantage. 

Investment Banks

Investment banks can succeed with their reputation management by consistently demonstrating integrity and transparency in their dealings. This will foster trust among clients and stakeholders. This can be done by adhering to ethical standards, providing accurate and timely information, and upholding a commitment to client interests above all else.

Additionally, maintaining open lines of communication, actively addressing concerns, and adapting to evolving regulatory requirements can further bolster a reputation as reliable and reputable financial partners.

To go even further, consider implementing a focus on your expertise and advisory services. Consumers in this space want to feel educated and be a part of the process. In educating and advising them regularly, they feel included and will be more satisfied with their returns than if they were left in the dark. 

Insurance Companies

Insurance companies need to put a heavy emphasis on agent training and customer service. In the insurance industry, every customer will have to talk to an agent—whether through online chat, over the phone, or in person—and these are the interactions that matter the most with your brand. 

These interactions need to be positive for your insurance reputation management to improve. If a customer is dissatisfied with an interaction, it could cause them to leave a negative review about the entire company. Contrarily, a positive experience will cause them to respond well to post-claim surveys and favorably improve your brand reputation management

Savings and Loans Associations

Savings and loans associations can succeed with their reputation management initiatives by focusing on providing exceptional customer service, offering personalized financial solutions, and cultivating strong relationships with their members. This involves ensuring that members feel valued, understood, and supported throughout their financial journey.

Secondly, they should emphasize financial stability and security by reassuring customers that their deposits are safe and that the institution is well-managed and financially sound. Transparency regarding their financial health and regulatory compliance is crucial in building trust and confidence among members.

Lastly, they should actively engage with their local communities and demonstrate a commitment to social responsibility and contribute to initiatives that address community needs. By being seen as a trusted and involved community partner, S&Ls can enhance their reputation and foster a positive brand image.

Brokerage Firms

Brokerage firms should focus on operating with the high ethical standards. Firms should prioritize integrity in all interactions with clients, regulators, and the public. This includes transparent fee structures, honest communication about risks, and avoiding conflicts of interest.

Furthermore, implementing up-to-date trading platforms and tools, expanding investment offerings, and effectively securing accounts will build trust with current customers and improve brand reputation. 

Mortgage Providers

There are many things mortgage companies can do to improve their brand reputation. Since mortgages commonly represent a large milestone in the consumers’ life, they want to feel educated, reassured, and supported throughout the entire process. 

One of the biggest ways mortgage companies can improve their reputation by being transparent in lending practices. Customers want to know specific credit requirements and approval criteria, as well being assured that the company is following ethical lending requirements. Effectively implementing these tactics will make any mortgage company quickly become a trusted partner in the community. 

Credit Unions

For credit unions to improve their brand reputation, there needs to be an emphasis on the member experience. When consumers choose credit unions over traditional banks, they are looking for a local partner for their financial journeys. 

To capitalize on that, credit unions need to prioritize member feedback. Credit unions are member-operated by definition, and it needs to be clear that every member’s feedback is going to be taken into consideration when making business decisions. 

Furthermore, members want access to personalized guidance, and resources, and want to be able to access those resources across different channels. Being able to implement cross-channel experiences that deliver personalized attention will lead credit unions to realize reputation and business success.

Communication and transparency is important across the board for all of these financial businesses, regardless of the niche they operate in. Prioritizing transparent communication and utilizing customer feedback will help any financial institution succeed. 

The Benefits of Reputation Management in Financial Services

We’ve covered why consumer trust is so important in financial services, and that you need to implement a reputation management strategy in order to earn that trust, but there are also business benefits that come from those strategies. Here are some of the outcomes you can expect from an effective reputation management strategy. 

  • Increased Trust: Financial services rely heavily on trust. Positive online reputation management helps build and maintain trust with clients, investors, and stakeholders by showcasing reliability, professionalism, and integrity.
  • Risk Mitigation: Financial institutions are particularly vulnerable to reputational risks due to the sensitive nature of their services. Effective online reputation management helps identify and address potential risks, minimizing the impact of negative events such as data breaches or customer complaints.
  • Competitive Advantage: A strong online reputation can differentiate a financial institution from its competitors in a crowded market. Positive reviews, testimonials, and a favorable online presence can attract new clients and retain existing ones.
  • Regulatory Compliance: Compliance with regulatory standards is essential in the financial sector. Online reputation management strategies can ensure that institutions adhere to regulatory requirements regarding transparency, disclosure, and customer protection.
  • Crisis Management: In the event of a crisis or negative publicity, having robust online reputation management strategies in place enables financial institutions to respond promptly, manage the narrative effectively, and mitigate reputational damage.

These benefits will not only benefit your consumers, but they will also affect your bottom line. Creating a consistent brand image and consistently presenting it across all of your platforms can increase revenue by almost 25%! 

Improve Your Financial Services Reputation Management with InMoment

Many of the world’s leading financial institutions already partner with InMoment to help them understand and act on customer feedback. InMoment’s dynamic XI Platform gives brands the ability to engage with their customers across all platforms, make sense of their feedback, and, leverage data to improve their business performance. See for yourself by scheduling a reputation management demo today!


Forrester. Financial Services Firms Need To Learn How To Earn Customers’ Trust. ( Accessed. 3/28/2024. 

Status Labs. 52 Online Reputation Statistics for 2023. ( Accessed 3/28/2024.

Tell us more about yourself so we can tailor your demo for you

Facebook is one of the most widely used social media marketing tools today. However, there may be instances where your business must learn how to delete a Facebook Page in order to protect your brand reputation. 

Here are some of the common reasons why a business might want to delete their Facebook Page:

  • Rebranding: Your company is undergoing a rebranding process and you’d like to start fresh with a brand new Facebook Business Page. 
  • Negative reviews and feedback: Your Facebook Page has received overwhelmingly negative feedback or reviews. Given the importance of social media marketing, this can hurt your business reputation and drive potential customers away.
  • Legal issues: Legal complications or disputes may suddenly arise and you have to learn how to delete a Business Page on Facebook as a precautionary measure.
  • Change in ownership: A change in ownership or management might prompt the decision to delete the Facebook Page and start fresh under new leadership.
  • Privacy concerns: Your company may need to learn how to delete a Facebook Page in order to protect sensitive information or data.
  • Inactivity: The business is no longer active or operational, and maintaining the Facebook Page is unnecessary.

How to Delete a Facebook Business Page

To delete your Facebook Business Page the traditional way — that is, using a desktop computer and logging into Facebook using your personal account — follow these steps:

  • Ensure you are an admin of the Facebook Business Page you are trying to delete. Note: If it’s a duplicate Page that you don’t have access to, you may need to claim the Facebook Business Page first. 
  • Navigate to: This will take you to your Meta Business Account, sometimes called a Business Manager account. It is also sometimes called Meta Business Portfolio. 
  • Go to Settings. In the Business Assets tab, select Pages. Then select the Facebook Business Page you’d like to delete. 
  • Click the 3 horizontal dots icon and select Remove from Business Portfolio
  • Click Remove Page

There are other ways that a Page may be removed from your Facebook or Meta Business Portfolio. For example, someone on your team with full control of your Business Page can request to have the Page deleted. If you receive a Page removal request, you will have 30 days to respond with a Yes or No. 

  • Using your Meta Business Account, go to Settings or Business Settings.
  • Select the Requests tab and locate the removal request. 
  • Select Approve or Decline.

FAQs on How to Delete a Facebook Page

Before you click that button that permanently deletes your brand presence on Facebook, here are answers to some of the most frequently asked questions about how to delete a Page on Facebook.

Why Can’t I Delete My Facebook Business Page?

The most common reason for not being able to delete a Page is because the user is not an admin of the Page. If you are an admin and you still can’t delete your Page, it’s possible that there may be another admin who may have canceled the Page deletion or declined your Page removal request.

What Happens When I Delete My Facebook Page?

Deleting your Business Page means nobody will be able to see or find it on Facebook. Once a Page has been removed, you will have 14 days to restore it in case you change your mind. 

After that, you’ll be asked to confirm if you’d like to delete the Facebook Business Page permanently. Keep in mind that if you delete the Page permanently, you will lose its content and data forever. This includes your Page likes, comments, interactions, and Facebook reviews and recommendations. 

Another important thing to keep in mind is that if your company has run ads using this Page, deleting it may affect your ad account’s performance or history. Moreover, if your Business Page was connected to Messenger for business communication, this connection will be severed and any existing conversations will be lost.

Should I Delete My Facebook Page?

The question of whether or not you should delete your Facebook Business Page depends on the situation and what your strategic goals are. For example, you may be assuming ownership of a business that you recently acquired, and you are wondering whether you should update the existing Page and rebrand — or delete the Page altogether. 

Here are some considerations to help you make an informed decision:

  • Brand reputation. Assess the reputation and brand equity associated with the Facebook Page in question. If the Page has a positive reputation (with plenty of 5-star reviews and ratings), active engagement, and a substantial following, it may be valuable to retain it so that your team can leverage existing customer relationships and support your brand reputation management strategy. 
  • Integration with your brand. Consider whether the existing Page aligns with your brand identity. If you can integrate the Page, maintain continuity, and facilitate the transition for existing customers, there is no need to learn how to delete the existing Business Page on Facebook. 
  • Audience and reach. Evaluate the audience demographics and reach of the Facebook Page before trying to delete it. If the audience aligns with your target market and provides access to potential customers, keeping the Page can be advantageous for marketing and promotional purposes.
  • Rebranding or consolidation. If rebranding or consolidating operations is part of your strategy, deleting the Facebook Page may be necessary to streamline your brand presence and avoid confusion. Consider communicating the changes transparently to customers and redirecting them to your primary brand channels.

If you’re planning to delete your Facebook business page due to negative or misleading online reviews, consider how you can enhance your online reputation instead. Rely on existing customers to share their own positive experiences by leveraging InMoment’s reputation management software. It empowers you to collect feedback from current customers, not only improving your online reviews but also offering valuable insights for areas of enhancement.

Ultimately, the decision to delete, unpublish, or keep the Facebook page of a business you’re managing should be based on a thorough assessment of its value, alignment with your strategic objectives, and considerations of brand, audience, and resources.

How Do I Remove the Owner of a Facebook Business Page?

If you no longer want someone to have access to a Page that’s part of a Business Account, you can remove their access.

  • Using your Meta Business Account, go to Business settings.
  • Below Accounts, click Pages and select the Page from which you’d like to remove the person’s Page ownership and access. 
  • Hover over the person’s name and click the trash can icon. Click Confirm.

Removing a user from a Page does not remove them from your Business Portfolio. For security reasons, it’s recommended that you remove inactive people from your Business Portfolio who no longer need access to any of your business assets or other Pages.

Only admins have the ability to manage roles on a Facebook Page. If you don’t have admin access, you won’t be able to remove an owner. Also, be sure to communicate with the person being removed from the owner role to avoid any misunderstandings.

What’s the Difference Between Publishing and Deleting a Page?

Unpublishing a Facebook Business Page hides it from public view temporarily, while deleting a Facebook Page permanently removes it from the platform along with all associated content.

If you’re unsure about losing all the data from your Page, you may choose to simply “unpublish” the Page instead of learning how to delete the Facebook Business Page. This hides it from the public, including the people who like your Page. Unpublishing is a reversible action, allowing businesses to temporarily hide their Page without permanently deleting it. This might be useful during periods of maintenance, rebranding, or when the business is not actively engaging on Facebook.

If you’re an admin, you can unpublish your Page at any time. Unpublished Pages are only visible to the people who manage the Page. It won’t be visible to the public until it’s published again.

Connect Data and Feedback from Social with InMoment

Learning how to delete a Facebook Page is just one of the steps your team can take to protect brand reputation and improve social media marketing performance. With InMoment, you can elevate your review management strategy and integrate social media data with your customer relationship management system to achieve a comprehensive view of customer interactions across various channels, enabling your team to deliver more personalized and cohesive experiences. 

Tell us more about yourself so we can tailor your demo for you

A well-crafted automotive reputation management strategy is essential for any auto brand looking to build trust, foster customer loyalty, and thrive in a competitive market environment.

With online reviews, social media comments, and public customer feedback making a major impact on the reputation of automotive businesses — car dealerships, auto repair shops, service centers, parts retailers, etc. — brands must recognize that the ability to manage their digital channels and digital reputation is a crucial success factor. Online reviews, a platform for consumers to discover and assess auto services brands, can particularly influence consumer decisions from the start of their customer journey.

According to research: 

  • 95% of automotive shoppers rely on online resources to gather information, bypassing dealerships as their starting point.
  • 67% of consumers see reviews as influential when choosing a new auto service.
  • 91% use reviews to find a car dealer and find vehicle maintenance.
  • Automotive consumers visit an average of 4.2 websites in their purchasing process. Oftentimes, they will use multiple devices throughout this process: the average automotive shopper spends 33% of their research time on a mobile device.
  • 54% of car buyers would pay more for a better buying experience. On the other hand, 76% of consumers will stop doing business with you after just one bad experience.

Given these stats, it’s no surprise that sales-oriented corporations are taking a backseat to tech innovators, customer experience leaders, and automotive brands with a strong digital presence and great online reputation. To get ahead, your organization must commit to delivering seamless digital experiences, build a strong foundation for automotive reputation management, and invest in technology that will better engage consumers and make every part of the customer journey pain-free, even long before they set foot in your physical locations. 


Automotive Online Reputation Benchmark Report for 2024

InMoment’s 2024 Automotive Reputation Benchmarks Report examines in great detail the reviews and ratings data of today’s top automotive brands. Download the report to benchmark your performance against industry leaders and discover strategic approaches to managing your online reputation and delivering improved customer experiences. 

Download the Report

The Importance of Reputation Management for Automotive Businesses

By managing your brand reputation and establishing a strong digital presence, your company can get ahead of the competition and drive customer acquisition. 

Improved brand perception. The automotive industry relies heavily on brand perception. Positive perceptions lead to increased sales and customer loyalty, while negative perceptions can harm sales and brand value. Automotive online reputation management helps shape and maintain a positive image, ensuring that consumers view your brand favorably across all the digital channels that they use. 

Increased trust and reliability. Trust is a significant factor in the automotive sector, as consumers make significant investments in vehicles. A strong reputation for reliability and quality builds trust with customers, leading to repeat purchases and positive word-of-mouth referrals.

Better protection against reputational threats. With the rise of online review platforms and social media, consumers have more power than ever to share their experiences and opinions. An effective automotive reputation management strategy involves monitoring and responding to reviews and customer feedback on platforms like Google (via Google reviews), Yelp, Edmunds,, and DealerRater. Addressing negative feedback promptly and professionally can mitigate damage to the brand’s reputation.

Proactive crisis management. The automotive industry is susceptible to various crises, such as recalls, safety issues, or environmental controversies. Effective reputation management involves having a crisis communication plan in place to address these issues transparently and efficiently, minimizing the impact on the brand’s reputation.

Customer experience improvement. Managing your brand reputation involves listening to and acting on the Voice of the Customer. This is a valuable source of insight into how your company can deliver experiences that reflect the lives of their customers. With these insights in place, your organization can make the transition from digital strategy guesswork to streamlined research processes and personalized, customer-centric marketing.

Automotive Online Reputation Management: Best Practices

By implementing the following best practices, automotive businesses can effectively manage their online reputation, build trust with customers, and maintain a positive brand image in the digital age.

Proactively Manage Your Digital Presence

As part of your automotive reputation management strategy, regularly monitor review websites, social media platforms, automotive-related forums, and automotive-specific websites for mentions of your brand, products, and services. Use tools like Google Alerts or specialized reputation management software to stay informed about what customers are saying about your business.

It’s also crucial to claim and manage your brand’s local business listings: think of this as a way of planting your brand’s flag across all the digital properties where potential customers are looking for you. 

Local listings serve as powerful marketing assets that can do wonders for your brand. They can do the same job as traditional advertising and marketing, but where offline or print efforts may fall short — specifically: getting your automotive business found online — a sound local listing management strategy can make the most impact. On the other end of the spectrum, incomplete and inconsistent listings, as well as listings with bad or outdated data, can confuse and misdirect consumers and impact your traffic and revenue performance.

By creating and claiming your listings, you gain a greater level of control over what’s being said about your brand — and therefore how it’s being perceived by searchers.

Respond to Online Reviews and Customer Feedback

Success in managing your automotive company’s reviews starts with the commitment to becoming a responsive brand. According to InMoment’s 2024 Automotive Reputation Benchmarks Report:

  • Close to 50% of customers will visit a business location again when they see the company responding to negative reviews.
  • The highest-performing brands in auto respond to reviews within 1.21 days, while the median group responds to reviews within 3.25 days. 

Your team must know how to respond to negative reviews as well as positive feedback. The sooner you can get back to your customer, the greater your chances of improving the situation. Avoid getting defensive or confrontational, and instead, offer genuine apologies, explanations, and solutions to rectify the situation. Demonstrating a willingness to listen and improve can turn dissatisfied customers into brand advocates.

For brands with multiple locations represented by multiple business listings and profiles across multiple directories and review websites, responding to reviews presents a challenge — especially without an effective automotive review management program in place.

Online reputation management software can solve this problem and help your organization stay on top of what car buyers are saying. With the right solution, you can aggregate all of your locations’ reviews within one dashboard, streamline your review management workflow, and send personalized, even automated responses to reviews across your locations.

Add Reviews to Your Marketing Infrastructure

Incorporating reviews into your external communications and brand messaging — whether it’s on your website, social media profiles, online listings, dealership pages, or search and display advertising — can boost the performance of your marketing campaigns and automotive reputation management strategy. Adding reviews on your own brand website can even improve your conversation rates, decrease bounce rates, and improve your ad quality scores.

Another way to leverage customer feedback is to highlight positive customer testimonials, case studies, and success stories on your website, social media channels, and marketing materials. Positive endorsements from satisfied customers can help build credibility and trust with potential buyers.

Generate Car Buyer Feedback by Asking for Reviews

In today’s multichannel world, car shoppers and owners actively seek information from all types of sources to guide their purchase decisions. Organizations that are highly visible in search results and on social media enjoy a natural advantage. However, just because your auto brand ranks number one on Google or has 1,000 more Facebook likes and Twitter followers than your competitors does not necessarily mean it has gained the trust of consumers.

One of the key factors to successful reputation management for automotive is your ability to have a steady stream of reviews. You won’t always generate reviews organically over time, so it’s crucial to have a strategy in place for proactively asking for reviews from customers.

  • Point of sale: Dealerships and service centers can see the most success in generating more reviews when doing so at the point of sale. Asking for a review right after the sale is finalized ensures that the reviewer’s experience is fresh on their minds, and leads to an increase in review velocity.
  • Email, SMS: Automated review requests via email or SMS after the service is complete should give the customer time to reflect on their experience before leaving valuable feedback. A trigger can be built into an existing workflow to automatically send the review request post-service to thank the customer for their business. This can serve as a valuable customer service touchpoint in the buyer’s journey.
  • Landing page: Create a page on your business’s website specifically for gathering reviews. Reviews on this landing page are considered first-party reviews, which can help boost conversion rates while also improving your search engine performance. 

Act on Insights to Improve Customer Experience

Structured feedback and rating scores can be great indicators for reputational performance, but the game-changing insights are those hidden in your unstructured feedback.

Analyzing unstructured data contained in reviews should help your brand understand what you’re doing well and what areas need improvement. To truly understand customer needs and desires, consider investing in predictive customer analytics that can facilitate the discovery of real-time insights from unstructured feedback. 

By capitalizing on major pain points and proactively improving customer experiences, your business can easily get ahead of the competition.

How to Positively Impact Your Automotive Brand Reputation

At a time of disruption and changing consumer preferences, organizations that strategically allocate their resources to strengthen their customer experience focus enjoy a better reputation and stand to gain an edge over the competition.

The path to successful reputation management for automotive therefore begins with an organizational commitment to customer experience. 

Car Dealership Reputation Management

The key is to make experience — not sales — the priority. The sales process no longer begins when a potential buyer arrives at the dealership. This means that you must deliver seamless, persuasive experiences that deliver on their brand promise and go beyond simply selling cars.

Invest in tools that simplify and streamline the entire buying process — from research and planning, through dealership engagement, to the post-sales phase. Improve personalization in all your marketing communications with potential customers so that you can stand out. Commit to becoming a responsive brand on online review websites: today’s consumers identify the best deals before ever stepping foot in a dealership, with 91% relying on reviews before making a dealer selection.

Auto Repair Reputation Management

Auto repair shops should strive to create memorable customer experiences that set them apart from the competition and keep customers returning. 

Negative reviews and feedback often stem from not having clear communication. To protect your brand reputation, make sure you establish transparent communication channels with customers. Explain repairs in understandable terms, provide updates throughout the process, and be available to answer any questions or concerns. Implement digital tools such as online appointment scheduling, text message reminders, and digital invoices to streamline the customer experience and keep them informed.

You can even provide educational resources such as blog posts, videos, or workshops to help customers understand basic car maintenance and make informed decisions about their vehicles. This helps establish your thought leadership and industry authority: by providing relevant content to car owners, you can build a brand reputation that inspires consumer trust and confidence.

Reputation Management for Auto Parts Retailers

Just like with automakers and suppliers, a reputation management strategy for auto body and paint services should also bring careful thought into ways companies can simplify and streamline the consumer’s decision-making process.

This means investing in a user-friendly website and mobile app where customers can easily browse products, check availability, and place orders. Provide detailed product descriptions, specifications, and compatibility information to assist customers in making informed purchases.

The development of staff and support resources is also paramount. Train staff members to provide expert advice and assistance to customers, and equip them with in-depth product knowledge and troubleshooting skills to help customers find the right parts for their vehicles. Apart from promptly addressing customer inquiries, concerns, and issues to ensure a positive shopping experience, it’s also a good idea to offer responsive customer support through multiple channels, including phone, email, and live chat.

Car Rental Services Reputation Management

Great customer experiences lead to a stronger brand reputation. This holds true for car rental companies and service providers, too.

Regardless of the types of cars in your fleet, quality fleet maintenance is a must: ensure that rental vehicles are well-maintained and regularly serviced to minimize breakdowns and provide a safe and reliable driving experience. Maintain high cleanliness standards for all rental vehicles, both inside and out. Regularly clean and sanitize vehicles between rentals to provide a hygienic environment for customers.

To avoid negative reviews and feedback, implement all the steps that make the entire process of renting a car as easy and pain-free as possible for your customers. Be transparent about pricing, including rental rates, additional fees, and insurance costs. Avoid hidden charges and surprise fees to build trust with customers. Also, if possible, provide flexible pickup and drop-off locations, including airport terminals, hotels, and designated rental offices. Offer extended operating hours to accommodate customers’ schedules.

Power Your Automotive Reputation Management Strategy with InMoment

Many of the world’s leading automotive brands and suppliers leverage InMoment to effectively manage their online reputation in ways that attract customers and drive business growth. The heart of your company’s reputation management strategy should lie in your ability to engage with customers, listen to what they’re saying online, and show appreciation for their feedback. With the right approach and with InMoment as your technology partner, your brand can leverage reviews and feedback to grow a strong online reputation, outperform your competitors, and make a positive impact on the bottom line.


Invoca. “44 Statistics Automotive Marketers Need to Know in 2024” ( Access 03/19/2024.

Tell us more about yourself so we can tailor your demo for you

Learning how to ask for a review can do wonders for your brand. Reviews help build your online reputation, bring added credibility to your company, amplify your search presence, and provide the kind of social proof that’s essential to influencing purchase decisions. 

Reviews are also an important source of valuable feedback about your products, services, and overall customer experience. Positive reviews highlight what you’re doing well while negative reviews help pinpoint areas that need improvement. By learning how to ask for reviews, organizations can actively contribute to a feedback loop that should help teams identify strengths and weaknesses and make necessary adjustments to enhance their offerings.

Why Ask Customers for Reviews?

When you deliver experiences that customers love, they won’t hesitate to vouch for you. All you have to do is ask.

It’s important to ask for reviews because they’re essential to your audience’s purchase decisions. This isn’t to mention the wide range of benefits that a steady flow of reviews brings to your business.

Reviews support your brand reputation management strategy. A stream of 5-star reviews from customers helps showcase the best that your brand has to offer. It also creates powerful social proof for inspiring shopper confidence and driving sales.

Asking for reviews often leads to high ratings. According to research by InMoment, reviews generated by review requests produce higher ratings (average of 4.34 stars) than unprompted reviews (3.89 stars). 

Reviews are one of the most important factors that determine your search performance. Reviews improve your brand’s search visibility. Most review websites and search engines prioritize businesses with a high volume of positive reviews, which can lead to better rankings and increased exposure to potential customers. In particular, your review signals — such as review count, ratings, review text, and review responses — are factored into organic and local search rankings.

Learning how to request a review is a great way to perform customer outreach. It encourages customer engagement and fosters a sense of community around your brand. When your customers feel that their opinions are valued, they are more likely to engage with your company and become loyal advocates.

Review requests can activate your brand promoters. By encouraging your customers to write reviews, you can convert the happiest, most satisfied ones into vocal promoters and word-of-mouth catalysts who’ll put in a good word about your brand. 

How to Ask for a Review: Best Practices and Examples

Your customers are often just a few clicks away from writing a great review of your business. Let’s explore some of the most effective ways to ask customers for reviews. 

Ask for Reviews via Email

A great way to get more reviews is by sending review request emails. These emails can be in the form of customer feedback surveys or just a simple message with a link where customers can leave a review.

If you’re just getting started with how to ask customers for reviews, email should be at the top of your list of channels. According to InMoment research, as much as 70% of reviews come from post-transactional review request emails. Using this method also means you can tie your reviews to transactions that actually happened (transactions through which you were able to collect customer email addresses) — lending valuable authenticity to your reviews.

Here’s an example of how to ask clients for reviews via email:

Always remember to keep your message short and simple. Avoid unnecessary questions or phrases that your customers are unlikely to understand. If you would like them to review your company on a specific review website, say so explicitly and provide clear instructions on how to do it.

How to Ask for Reviews: Examples of Subject Lines

  • We’d Love Your Feedback!
  • Got a Minute to Share Your Experience with Us?
  • Help Us Improve. Leave a Review Today.
  • How Did We Do? Leave a Review.
  • Your Opinion Matters. Review Us Here.
  • Tell Us What You Think!
  • Share Your Thoughts and Leave a Review. 
  • Review Request: Your Feedback Counts.
  • We Want to Hear from You! Review Your Experience with Us.

How to Ask for Reviews: Examples of Email Message Content

  • “Hi (customer’s name), We hope you enjoyed your recent experience with us. Your feedback is incredibly valuable to us. Would you mind taking a moment to share your thoughts by leaving a review? Just click the link: (review link). Thank you for your support!”
  • “Dear (customer’s name), Thank you for choosing us! We strive to provide the best service possible, and your feedback helps us achieve that goal. Could you please take a moment to share your experience by leaving a review? Your input means a lot to us. Leave a review here: (review link). We appreciate your help!”
  • “Hi (customer’s name), We’re thrilled to hear that you’re enjoying our product/service! Your satisfaction is our top priority, and we’d love to hear more about your experience. Would you be willing to share your success story with others by leaving a review? Share your experience here: (review link). Thank you for being a part of our journey!”
  • “Hi (customer’s name)! Thank you again for choosing our company. It’s our priority to continue providing top-notch service to customers like you. Please leave us a review on our profile on (review site, with a link to your review website profile). It will only take a minute, but your valuable feedback will help us improve and make a huge difference to our company. Thank you!”

Feel free to customize these examples to fit your brand’s tone and style, and remember to keep the message clear, concise, and respectful of your customers’ time.

Request a Review Using SMS Messaging

Did you know that more than half of reviews are written or posted from mobile devices? It shouldn’t come as a surprise that the age of voice dictation typing and tweet-sized reviews has also ushered in the growing trend of consumers engaging with brands and writing reviews straight from their phone or tablet.

This means that SMS messaging is also a powerful channel for companies looking to learn how to request a review. SMS open rates hover between 95% to 99%, with an average of about 98%. Additionally, research indicates that an impressive 90% of text messages are read within 3 minutes.

To help optimize your response rates and gather valuable feedback from customers, here are some examples of how to ask for reviews via SMS messaging: 

  • “Hello (customer’s name), your recent experience matters to us. Share your feedback by clicking the link below: (review link). Thank you for choosing us!”
  • “Hi (customer’s name), thank you for your recent visit to our business location. We want to provide you with the best experience possible! To help us, please take a moment to leave your feedback. Click here (review link) to review. Thank you.”
  • “Hi (customer’s name), we value your opinion. Let us know how we’re doing by leaving a review here: (review link). Your feedback drives our continuous improvement efforts.”
  • Hello (customer’s name), your opinion matters to us. Could you take 1 minute to leave us feedback on your visit to our (business location)? This (review link) will take you to a quick survey with 3 questions. We appreciate your help!”

These review request templates can encourage customer engagement and enhance the quality of feedback you receive through SMS messaging. Feel free to customize the templates so that they align with your branding and communication style. By leveraging the immediacy and accessibility of mobile platforms and text messaging, your company can foster stronger connections with customers and accelerate experience improvement.

Create Website Landing Pages for Review Requests

To generate and collect valuable review and customer feedback data, a growing number of companies are creating their dedicated landing pages for reviews. 

It’s a great way to encourage customers to be more vocal about their experiences. These landing pages can be facilitated through the use of reputation management software, survey forms, or embeddable review widgets on your brand or company website; your developer team can also build a custom page to suit your needs. 

When using landing pages, clearly communicate the value of customer reviews and how they contribute to improving your products or services. Use persuasive language to encourage website visitors to leave their feedback. Also, make it simple for customers to submit reviews directly on the landing page. This could be in the form of a rating system, a text box for written feedback, or a combination of both.

Once the review landing pages have been set up, you should identify key touch points at which you can most effectively drive customers to the page. You can even share the link to the page across your social media profiles or give customers a friendly reminder to rate their experience in post-transactional situations.

Ask for Reviews at the Point of Sale

A straightforward way to ask for reviews from customers is by making the request right when they’re completing a purchase or finishing their visit.

Imagine a front-facing staff member wrapping up their interaction with a customer. The staff member hands the customer a device like an iPad or tablet and asks them to fill out a quick review request form.

Asking for reviews at the point of sale is a great way to capture actionable reviews and customer insights just moments after the crucial sales or care experience. It’s also a valuable opportunity for your business to strengthen your customer relationships. Not to mention, it’s a useful review request tactic in situations where you don’t yet have your customer’s contact information.

If a customer has had a negative experience, learning how to ask for a review at the point of sale gives you the opportunity to address their concerns immediately and potentially turn their experience around before it causes damage to your reputation.

It’s essential to approach the request for reviews at the point of sale tactfully. Here are some tips to consider: 

  • Be mindful of timing and the customer’s mood. 
  • Keep the request brief and non-intrusive. 
  • Provide options for leaving feedback (e.g., online form, QR code, paper feedback form).
  • Ensure compliance with all privacy and security requirements to protect consumer data from unauthorized access and misuse.
  • Respect the customer’s decision if they choose not to leave a review.

Also, when using a device to request feedback at the point of sale, avoid asking customers to log into their personal review website accounts and getting them to write their reviews on the spot. Instead, stick to a simple form with only a few blank fields to fill, or use a “kiosk mode” program that lets you send the actual review request later, through SMS or email. 

This strategy minimizes privacy and security concerns, while also preventing reviews from being generated using the same IP address as your business location. It also lets customers act on the request at their convenience, using their own devices.

Use a Google Reviews Link

According to InMoment research, 64% of consumers say they are likely to check Google reviews (through Google Maps and Search) before visiting a business location — more than any other review site.If you’re looking to enhance your visibility and brand presence with an optimized Google Business Profile, learning how to ask for a Google review with a Google reviews link is a tactic you can employ. A Google reviews link is a direct URL that leads your customers to a specific page on Google Maps where they can read and write reviews of your business locations.

Use this link to encourage customers to leave reviews directly on your Google Business Profile (without them having to search for your business manually). Creating and sharing a review link for Google also gives your company more control over the review process. By providing a direct link, you can guide customers directly to your Business Profile, ensuring they are leaving feedback on the correct listing and minimizing the chance of them getting sidetracked or leaving reviews on the wrong page.

Deploy Review Management Software 

For larger organizations with hundreds or thousands of business locations, leveraging an online review management software solution can be key to successful review generation. 

InMoment, for example, allows brands to set up automated review request campaigns, and then schedule these requests to be sent out at specific times, such as after a purchase or service interaction. It also allows teams to tailor their messaging and templates to match the brand voice, as well as include personalized elements like the customer’s name or details of their recent interaction with your business. View our automation in action with a live reputation demo.

Review management software can also integrate with your customer relationship management (CRM) system or other databases to pull in customer information automatically. This makes it easy to target the right customers with review requests.

You may also be able to access tools for monitoring and tracking reviews across various platforms, allowing your team to stay on top of what customers are saying and know when and how to respond to negative reviews as well as positive feedback.

How to Ask Customers for Reviews: Important Things to Consider

There are a few considerations you have to make when learning how to ask for reviews from customers. Just as in other forms of communication with customers, timing is crucial. Other factors to keep in mind include: what to do after successfully generating reviews from requests, ensuring compliance with the terms of use and content guidelines of individual review websites, and whether or not it’s a good idea to incentivize review requests. 

When to Ask for Reviews

If you’re trying to get more reviews, you’ll want to optimize exactly when you ask your customers. Based on InMoment research, the best times to ask for reviews are between 2 to 3 PM and 6 to 7 PM. 

These are the times consumers are most likely to rate a business on Google. People are often visiting businesses during their lunch break or after work, so it may be the case that these hours are the time that consumers choose to reflect on their experiences. 

As far as when not to ask for reviews, the dead hours are from 2 AM to 3 AM. Interestingly enough, from the time people wake up (say, 6 AM to 7 AM) until lunchtime (anywhere between 12 NN to 1 PM), review-writing activity is generally slow, at least relative to the activity that occurs after lunch.

We at InMoment recommend that when asking for reviews, it’s best to send review requests in the afternoon. As mentioned above, another ideal time is to ask customers for reviews shortly after a sales or service transaction.

Personalize Your Review Request

Use the customer’s name and personalize your message based on their recent interaction with your business. A personalized review request feels more genuine and is more likely to resonate with the customer.

Also, be as transparent as possible and let customers know why reviews are important to your company. Explain how their feedback helps improve your products or services and assists other potential customers in making informed decisions.

How to Ensure Compliance with Review Website Guidelines

Your team should identify review websites where your company is allowed to encourage customers to post reviews. Yelp, for example, frowns upon businesses asking customers for reviews; it may hurt your Yelp rating because the website’s automated software may not recommend reviews that seem to be prompted or encouraged by the business. 

On the other hand, websites like Tripadvisor and Google welcome review requests from businesses, and even provide free tools for those looking to reach out proactively to customers for reviews.

What to Do After Successfully Getting a Review

When customers submit a review, the most important next step is to respond promptly. Acknowledge and thank the reviewer for their feedback, regardless of whether it’s positive or negative. Make your response personal and specific to the customer’s feedback. Address them by name if possible and reference specific aspects of their review.

If the review reflects a negative customer experience, be sure to act quickly and respond to let the customer know you are working on the issues they pointed out. If the review is positive, your team can still learn from it and gain insights into what people love about your brand. Take note of any common themes or patterns mentioned in reviews and use these to improve your products or services.

Should I Buy or Incentivize Reviews?

While it sounds like a quick and cost-effective solution to grow your online reputation and propel your brand to the top of search results, buying reviews will almost certainly do your company more harm than good. It’s a practice that leads to deceptively biased content, which most review platforms are trained to detect and penalize. 

As far as incentivized reviews, asking customers to review your company doesn’t mean you should reward those who do. It’s a practice that regulators caution against. The Federal Trade Commission (FTC), for example, considers positive third-party reviews as endorsements, and according to the agency, if there is any form of incentive or compensation or close relationship between an individual giving an endorsement and a business receiving it, this should be made explicit. Keep in mind that the FTC also considers it illegal to incentivize reviews even if there’s no requirement that the sentiment of the review should be positive.

Get Results with InMoment’s Review Management Software

The best way to get great reviews is to consistently deliver great customer experiences. Unlock the power of reviews for your brand with InMoment’s review management software. The world’s top brands partner with InMoment to transform their online reputation management strategy — with technology and tools that simply teams’ review request workflow. Start building a community of brand advocates and harness the benefits of asking for reviews today.

Tell us more about yourself so we can tailor your demo for you

Local SEO: Tips & Strategies to Get Discovered

Did you know that 46% of all internet searches have local intent? In order to capitalize on this, your business needs to be actively working on your local SEO. Local search engine optimization (SEO) is an effective strategy for driving traffic and revenue to businesses of all sizes, not just smaller local businesses. Local SEO is one of the most important factors in how your business ranks in Google Search, Maps, and more. 

When executed effectively, it enables your business to attract customers organically, bypassing the need for hefty investments in traditional advertising. 

What is Local SEO?

Local SEO (Search Engine Optimization) is the practice of optimizing your online presence to attract more business from relevant local searches on search engines like Google. It involves various strategies to improve your website’s visibility in local search results, making it easier for potential customers in your area to find your business.

Why is Local SEO Important?

Local SEO is one of the most important factors for driving traffic to your business. As a matter of fact, 50% of smartphone users visited a business within a day of their local search. So it doesn’t matter if you are a local business, or have hundreds of locations across the country, capitalizing on local SEO is key to standing out from your competitors and driving business success. Ultimately, investing in local SEO equips you with the tools and strategies needed to enhance your online visibility, attract relevant traffic, and drive tangible business results, regardless of your business’s size or geographical footprint.

What is an Example of Local SEO?

An example of local SEO in action is when someone searches for a specific service or product with a location-based query, such as “plumber near me” or “coffee shop in Dallas.” In response, search engines like Google display a list of relevant businesses that match the user’s query and are located in or near the specified area. 

These search results are influenced by various local SEO factors, including the business’s proximity to the user’s location, the relevance of the business to the search query, and the prominence of the business’s online presence. By optimizing their websites, Google My Business listings, and other online profiles for local search, businesses can increase their chances of appearing in these local search results and attracting nearby customers.

How Does Local SEO Work?

When it comes to SEO and local SEO, there is not an exact list of everything you need to do to rank in the top positions. There is, however, a set of practices that organizations can follow in order to improve the rankings of their pages. There is a set of best practices for standard SEO, and a set of best practices for local SEO. 

When it comes to local SEO, the ranking factors are more personal to your business. These factors include: 

  • A claimed and verified Google Business Profile
  • Consistent and accurate business information such as name, address, and phone number. Often referred to as NAP
  • High-quality images and videos to your Google Business Profile
  • Local content that caters towards local interests, events, and news
  • Positive sentiments in customer reviews

While this is not an exhaustive list, this gives you an idea of some of the most important local SEO ranking factors. To imagine what these look like in action, imagine a local bakery wants to improve their local SEO rankings so they can get more organic traffic to their business. 

The business owner would claim and verify their Google Business Profile, and then complete the setup by inputting the proper NAP information as well as high-quality images of the bakery. The business owner would then create localized content such as blog posts about upcoming local events where they will be showcasing their products. Finally, the business owner would ask satisfied customers to leave a positive review, so that future prospective customers can see the positive experience that others have had. 

How Long Does a Local SEO Strategy Take?

The timeline for seeing results from local SEO efforts can vary depending on various factors, including the competitiveness of your industry, the quality of your optimization efforts, and the specific strategies you’re implementing. Generally, you may start seeing improvements in local search rankings within a few weeks to several months.

For businesses in less competitive industries or smaller geographic areas, you may see results sooner, often within a few weeks of implementing local SEO strategies. This could include improvements in local search rankings, increased website traffic, and more visibility in local search results.

However, for businesses in highly competitive industries or larger geographic areas, it may take longer to see significant results from local SEO efforts. In these cases, it may take several months of consistent optimization, content creation, citation building, and other strategies to see noticeable improvements in local search rankings and online visibility.

It’s important to note that local SEO is an ongoing process that requires continuous monitoring, adjustment, and optimization. While you may start seeing initial results within a few weeks or months, the full benefits of local SEO often accrue over time as you continue to build your online presence, attract more local customers, and establish your business as a trusted authority in your community.

Local SEO Tips & Strategies

While the basic local SEO tips such as an optimized Google Business Profile, local content, and asking for reviews have already been covered, there are certain strategies you can implement that will capitalize on those tips to help you succeed. 

Local Content Marketing Strategy

Local content marketing involves creating and promoting content that specifically targets and resonates with your local audience. This strategy aims to establish your business as a valuable resource within the community while also improving your visibility in local search results. Here’s how to implement a local content marketing strategy effectively:

1. Understand Your Local Audience 

  • Start by researching your local community to understand their interests, needs, and preferences.
  • Identify common pain points, questions, or topics of interest that your audience is searching for online.

2. Create Localized Content

  • Develop content ideas that are relevant to your local audience, such as guides to local attractions, events, or hidden gems in your area.
  • Incorporate local keywords naturally into your content to improve its visibility in local search results.
  • Use storytelling and personal anecdotes to make your content relatable and engaging for local readers.

3. Promote Your Content Locally

  • Share your content on local social media channels, community forums, and neighborhood groups to increase its visibility within the community.
  • Collaborate with other local businesses or organizations to cross-promote each other’s content and reach a broader audience.
  • Consider sponsoring local events or community initiatives that align with your brand values and target audience to increase exposure for your content.

4. Engage with Your Audience

  • Monitor comments, shares, and feedback on your content and respond promptly and thoughtfully to engage with your audience.
  • Encourage user-generated content by hosting contests, challenges, or events that encourage your audience to share their experiences and stories related to your business or community.
  • Incorporate feedback and suggestions from your audience into future content ideas to ensure that your content remains relevant and valuable to your local community. This will also encourage from the google local guide program to interact with your business.

5. Track and Measure Results

  • Use analytics tools to track the performance of your local content marketing efforts, including website traffic, engagement metrics, and conversions.
  • Monitor changes in local search rankings for targeted keywords related to your content to assess its impact on your overall local SEO strategy.
  • Adjust your content marketing strategy based on the insights gained from tracking and measuring results to optimize your efforts and drive continued success.

Local Link Building Strategy

Local link building involves acquiring backlinks from relevant and authoritative websites within your local community. These backlinks not only improve your website’s authority and credibility but also signal to search engines that your business is highly relevant to local search queries. 

1. Identify Local Link Opportunities

  • Research local businesses, organizations, and community websites that are relevant to your industry or target audience.
  • Look for opportunities to collaborate or contribute content that could earn you backlinks, such as guest blogging, sponsoring events, or participating in local charity initiatives.

2. Create Compelling Linkable Assets

  • Develop high-quality, informative, and shareable content that other websites in your community would want to link to.
  • Examples of linkable assets include in-depth guides, infographics, case studies, or local resource directories that provide value to your audience and demonstrate your expertise in your industry.

3. Reach Out to Local Websites

  • Craft personalized outreach emails to local websites, introducing yourself and your business, and explaining how your content or expertise could benefit their audience.
  • Be polite, concise, and specific about what you’re offering and why it would be valuable to their readers or followers.
  • Follow up with a friendly reminder if you don’t hear back initially, but avoid being pushy or overly aggressive in your follow-up approach.

4. Build Relationships with Local Influencers

  • Identify local influencers, bloggers, or journalists who cover topics relevant to your business or industry.
  • Engage with them on social media, comment on their blog posts, and share their content to start building a relationship and establishing trust.
  • Once you’ve built rapport, pitch them your content or expertise as a valuable resource for their audience, and ask if they would consider linking to it or featuring it on their platform.

5. Monitor and Maintain Your Backlink Profile

  • Keep track of the backlinks you’ve earned from local websites and monitor their status regularly.
  • Respond promptly to any requests for link removal or changes to ensure that your backlink profile remains healthy and free from spammy or low-quality links.
  • Continuously seek out new link opportunities and update your outreach efforts to reflect changes in your industry or local community.

While this is not a full list of every available local SEO strategy, this gives you an insight into what more complex local SEO techniques may look like, and how you can implement them for your business. 

Features to Look for in Local SEO Software

When selecting a local SEO software for your business, there are many different features available. But, it is important to choose a software that directly aligns with your business goals. Here are some common local SEO features to consider: 

  • Local Business Listing Management: Software that helps you manage your business listings on local directories, review sites, and other online platforms to ensure your business information is accurate and up-to-date.
  • Review Monitoring and Management: Tools that enable you to monitor and manage customer reviews across multiple review sites, allowing you to respond promptly and maintain a positive online reputation.
  • Geotargeting Capabilities: Features that allow you to target specific geographic areas with your SEO efforts, such as creating location-specific landing pages or targeting ads to users in specific locations.
  • Local Rank Tracking: Tools that track your local search rankings for target keywords and provide insights into your performance compared to competitors in your area.
  • Reporting and Analytics: Features that provide comprehensive reports and analytics on your local SEO performance, including metrics such as visibility, traffic, conversions, and ROI.

What is the Difference Between SEO and Local SEO?

The main difference between SEO and local SEO lies in their target audience and geographic focus. While both SEO and Local SEO aim to improve a website’s visibility in search engine results, SEO targets a broader audience on a national or global scale, while Local SEO focuses on attracting customers from specific geographic areas. Here are some other key differences between the two:

SEO (Search Engine Optimization)

  • SEO focuses on optimizing a website’s visibility and rankings in search engine results pages (SERPs) on a broader scale, typically targeting a global or national audience.
  • The goal of SEO is to improve the website’s overall search engine visibility and attract organic traffic from users searching for relevant keywords, regardless of their location.
  • SEO strategies include optimizing website content, improving site structure and navigation, earning backlinks from authoritative websites, and enhancing user experience to increase rankings in search results.

Local SEO

  • Local SEO, on the other hand, is specifically geared toward optimizing a business’s online presence to attract more customers from local searches within a specific geographic area.
  • The primary focus of local SEO is to ensure that a business appears prominently in local search results when users search for products or services in their vicinity.
  • Local SEO strategies include optimizing the Google My Business listing, creating locally relevant content, building citations on online directories, managing online reviews, and targeting keywords with local intent.
  • The target audience for local SEO is local consumers who are actively searching for nearby businesses, making it ideal for brick-and-mortar stores, service-based businesses, and businesses with physical locations.

What Does Local SEO Have to Do With Reputation Management?

Local SEO and online reputation management are closely intertwined, as both play critical roles in shaping a business’s online presence and influencing consumer perceptions. Here are some examples of how they are connected.

Online Reviews

Online reviews, such as Google reviews, are a key component of both local SEO and reputation management. Positive reviews not only contribute to a business’s local search rankings but also enhance its reputation by showcasing satisfied customers’ experiences. Conversely, negative reviews can harm local search visibility and damage a business’s reputation. Managing and responding to reviews effectively is essential for both local SEO success and reputation management.

Google Business Profile Listing

A well-optimized Google Business Profile listing is crucial for local SEO, as it directly impacts a business’s visibility in local search results. However, it also serves as a platform for managing and responding to customer reviews, which is essential for reputation management. Maintaining accurate business information, posting updates, and engaging with customers on GMB can positively influence both local SEO and reputation.

Local Citations and Directories

Consistent business listings across online directories, citation sites, and review platforms are important for local SEO, as they help search engines validate a business’s credibility and relevance. However, these listings also serve as touchpoints for customers to leave reviews and ratings, which can significantly impact a business’s reputation. Ensuring that business information is accurate and up-to-date across all citations is essential for both local SEO and reputation management.

Local Content and Social Proof

Creating locally relevant content and showcasing social proof, such as testimonials and case studies, are strategies used in both local SEO and reputation management. Local content helps businesses connect with their target audience in specific geographic areas, improving local search visibility and enhancing reputation by demonstrating expertise and relevance. Social proof builds trust and credibility, which are critical for both attracting customers through local search and maintaining a positive reputation.

In summary, local SEO and reputation management are interconnected strategies that work together to enhance a business’s online presence, attract customers in specific geographic areas, and build trust and credibility among its target audience. By effectively managing online reviews, optimizing local listings, creating relevant content, and showcasing social proof, businesses can improve their local search rankings and reputation simultaneously.

Improve Your Local SEO with InMoment

InMoment’s reputation management software allows you to pinpoint and enhance your local search presence by focusing on the terms customers use to discover your brand. You will also be able to analyze your brand’s current ranking and pinpoint critical areas for enhancing search visibility. See what InMoment can do for you by scheduling a reputation management demo today!


Sagapixel. 18 Local SEO Stats That Will Blow You Away. ( Access 2/28/24. 

Forbes Advisor. 60 SEO Statistics for 2024. ( Access 2/28/24.

Tell us more about yourself so we can tailor your demo for you

How to Create and Share a Google Reviews Link

One of the most effective ways to improve your company’s search ranking on Google is to use a Google reviews link to generate high-quality online reviews of your business locations.

A Google review link makes it easy for your customers to share their experiences with your business online. Proactively asking for feedback in the form of Google reviews is a great way to strengthen customer relationships, connecting your brand to the voices that matter the most. A review link for Google is also a tool that can dramatically improve your search engine performance, essential to attracting more customers and increasing your conversion. 

According to research by InMoment:

  • About 70% of reviews come from companies reaching out to customers to ask for / request reviews.
  • Reviews from review requests produce higher ratings (an average of 4.34 stars) than unprompted reviews (3.89 stars).

Google reviews are particularly important marketing assets for any business organization. Online reputation management statistics show that the purchase decisions of 90% of consumers are influenced by reviews, and a majority (63%) use Google reviews before they even visit a business or store location.

Your customers are no more than a few clicks away from sharing their experiences and writing authentic reviews of your business. A Google reviews link is the perfect tool to help your team capitalize on this opportunity.

What is a Google Reviews Link?

A Google reviews link is a direct URL that leads users to a specific page on Google Maps where they can read and write reviews. 

Savvy marketers and brands use a Google review link to encourage customers to leave reviews, as this provides a convenient way for users to access the review section on a Google Business Profile directly without having to search for the business manually on Google. There are various ways for your team to create and share this link, which fits well with other efforts to build a community of advocates building hype for your business. 

Can’t People Just Search for Your Business on Google and Leave a Review That Way?

Anyone with a mobile device or computer can simply search for your business or brand name on Google and select “Write a review” when they find your Business Profile. However, not all of your customers are aware of how to review businesses on Google; asking them to do so without providing a Google reviews link may lead to them abandoning the process. 

Simply put: people are more likely to leave a review if the process is streamlined and straightforward. Learning how to get a Google review link (and share it with customers) eliminates unnecessary steps, increasing the likelihood of customers taking the time to leave valuable feedback.

Creating and sharing a review link for Google also gives your company more control over the review process. By providing a direct link, you can guide customers directly to your Google Business Profile, ensuring they are leaving feedback on the correct listing and minimizing the chance of them getting sidetracked or leaving reviews on the wrong page.

How to Create a Google Review Link

There are various ways to create and share your Google reviews link. Here are some of the most popular options, along with step-by-step instructions:

Option 1: Google Search

Conduct a Google search of your business or brand name using a computer. To the right side of the search results page, you will find a section that displays a summary of information from your Google Business Profile.

Click the “(Number of) Google reviews” link or button, usually found below your business name and photo gallery. When the review window pops up, copy the URL in the address bar on the top of your web browser.

Option 2: Google Business Profile Manager

If you are using Google Business Profile to manage your business information on Google, it should be simple and easy to create and share a Google review link. Just log into Google Business Profile Manager. 

Choose the business you want to get a link to Google reviews for (if you own multiple businesses) then click “See your profile.”

This will open a new tab on your browser, with information about “your business on Google.” Scroll down to see the actions you can take on your Business Profile and choose “Ask for reviews.” This functions as a Google review link generator: a popup window will appear, containing your unique link which you can then share via email, WhatsApp, or Facebook, among others.

Option 3: Place ID Finder Tool

Another way to find your Google review link is to use the Place ID Finder tool, which you’ll find on this Google Maps developer page

A Google Maps developer page features the ever-so-handy Place ID Finder tool. All you need to do is enter the name of your business location (that you’d like to ask reviews for) in the search bar.

Once you have found and selected the location, a text window above the business will appear on the map. This will contain a series of numbers, letters, and symbols that make up the “Place ID”. Copy that Place ID onto the URL below after the “placeid=” string.


For example, if your place ID on Google is 123456ABCDE2024, then your Google reviews link will be: 


Copy and save this URL, which you can then use to share with customers as your Google reviews link.

Option 4: InMoment’s Online Reputation Management Software

Companies can also use InMoment’s reputation management software solution as a Google review link generator. With InMoment’s robust review management feature set, you can streamline the process of requesting reviews from customers in order to improve your local search visibility and acquire more customers. 

In particular, the survey and review request tools within InMoment enables teams to capture valuable feedback and generate links that direct your customers to your Google Business Profile, as well as your review pages and listings on other online review websites.

Where and How to Share a Google Review Link

You can share your Google review link through various channels to encourage customers to leave reviews of your business or store locations. Here are some of the ways you can share the link effectively:

Send an Email

Include the Google reviews link in your email newsletters, order confirmation emails, or follow-up emails after a customer’s purchase or service experience. Personalize the message and politely ask customers to leave a review.

Generate a Google Review QR Code

QR codes in stores and business locations have become ubiquitous. You can use this technology to generate more Google reviews for your locations by placing or printing the code on your checkout counters, receipts, post-transaction emails, and other marketing materials.

Share the Link on Social Media

You can also share your Google review link on your company’s social media profiles. Craft a post explaining the importance of reviews and encourage followers to share their experiences. You can also pin the post to the top of your profile for increased visibility.

Add the Link on Your Website

You also have the option of adding a “Leave a Review” button or link on your website. You can place it prominently on your homepage, in the footer, or on the contact page. This makes it easy for visitors to find your unique Google review link and leave a review.

Best Practices to Get Reviews

When sharing your Google reviews link, it’s essential to provide clear instructions on how to use it and why leaving a review is valuable to your business. Make it as easy as possible for customers to click the link and leave their feedback. 

Additionally, consider offering incentives or rewards for leaving Google reviews to further encourage participation. (This will also motivate customers who are part of the Google Local Guide program.) However, be sure to adhere to Google’s guidelines regarding soliciting reviews to avoid any potential violations.

To ensure that your efforts successfully generate reviews for your Google Business Profile, follow these best practices: 

  • Claim your Google Business Profile and get verified.
  • Remind customers to leave reviews.
  • Stay compliant with review guidelines.
  • Learn how to respond to negative reviews as well as positive feedback so that you can build trust and goodwill among customers who leave reviews. 
  • Shorten your Google review link and keep it so you can track it.

Get Google Reviews and Build Consumer Trust with InMoment

A stream of reviews from customers created by your Google reviews link helps showcase the best of your brand and creates powerful social proof for inspiring consumer confidence and driving sales. Take InMoment’s reputation management solution for a test drive to learn how our software can help your team generate more reviews, boost your brand reputation, and improve your search engine performance.

Tell us more about yourself so we can tailor your demo for you

Every Brand’s Guide to Online Reputation Management

Online Reputation Management

In today’s digital age, the reputation of organizations can be significantly impacted by what is being said about them online. This is why online reputation management has become a key growth driver for businesses: it is crucial for maintaining a positive digital footprint for your company and brand, while also helping build trust with your stakeholders. 

What is Online Reputation Management?

Online reputation management (ORM) is the use of multiple strategies and tactics designed to monitor, influence, and improve the online perception of your company, organization, and brand. It ensures that online content accurately reflects your business’s desired image. Ideally, ORM is approached as a holistic process that involves a combination of activities, including:

  • Reputation measurement
  • Search engine optimization (SEO)
  • Media and public relations
  • Online review management
  • Social listening and social media marketing
  • Customer experience management
  • Employer branding
  • Local listings management

Benefits of Online Reputation Management

Effectively managing your online brand reputation can inspire consumer confidence, foster loyalty, and drive bottom-line growth. On the other hand, a negative online reputation can drive prospects away and lead to the loss of existing customers; at the same time, it can pinpoint areas of improvement, helping your team update business processes to meet customer needs.

  • Only 5% of users look past the first page of Google search engine results. First impressions count, especially online. 
  • Customers don’t trust companies with lower than 4-star ratings. The most common filter applied is to see only companies with 4-star ratings and higher. Meanwhile, 84% don’t trust advertising and traditional sales messaging.
  • Positive reviews make 74% of consumers trust a business more. On the other hand, 60% of consumers say that negative reviews made them not want to choose a business. 
  • 84% of job seekers say the brand reputation of a company as an employer of choice is important.

These numbers highlight the importance of effective digital reputation management. Key benefits include:

  • Improved brand image: Managing your online reputation will help your company maintain a positive online presence, reinforcing the desired image and values associated with your brand.
  • Stronger customer relationships. Organizations that are responsive to what’s being said about them online (such as in reviews and social media comments) are better positioned to foster strong and lasting relationships with customers. 
  • Improved brand credibility and trust. Positive online reviews, testimonials, and content build credibility and trust among customers and stakeholders.
  • Improved search engine performance. Positive content generated through Internet reputation management efforts can help improve your search engine rankings, making it easier for potential customers to discover and choose you over the competition. 
  • Better crisis prevention and management. Good reputation management allows organizations to detect and address potential reputation threats early, minimizing the impact of negative publicity, reviews, and crises. ORM strategies can also help repair damaged reputations and rebuild trust. 
  • Improved talent acquisition. A positive online reputation improves your organization’s ability to attract and retain top talent, which is key to company success and growth.

Most importantly, effective online reputation management ensures that everyone who comes into contact with your brand — customers, prospects, employees, suppliers, the media, and stakeholders — will have a reliably positive, engaging, and valuable experience.

Is Online Reputation Management the Same as SEO?

Online reputation management (ORM) and search engine optimization (SEO) are related concepts in digital marketing, but they have key differences in their areas of focus and how results are measured.

  • Managing online reputation typically involves monitoring and managing mentions, responding to reviews and customer feedback, engaging with the audience to build trust and credibility, and creating positive content to influence public perception. ORM’s primary focus is to shape and manage the online perception of your brand. 
  • SEO, meanwhile, focuses on improving your brand visibility and ranking in search engine results pages (SERPs) for specific keywords or phrases. The main goal is to drive organic traffic through content creation and optimization.

ORM and SEO serve distinct purposes and employ different strategies to achieve their respective goals. However, there can be overlaps, as aspects of ORM, such as managing online reviews and generating positive content, can indirectly contribute to SEO efforts by enhancing your brand reputation and credibility, which can then positively impact search engine rankings.

Managing Online Reputation: How to Protect Your Brand

If your business performance hasn’t matched expectations, it may be useful to check up on your reputation and see how customers talk about and perceive your brand. Let’s dive deeper into the ways you can manage your online reputation and protect your brand. 

Audit and Monitor Your Brand Reputation

Learning how to audit, measure, and monitor your digital reputation is a great way to understand how people feel about your brand and what they think of when they come across your company’s products and services.

When auditing the content that appears online about your brand, ask questions like: 

  • Is your brand well-known online? Does it have a good following on social media and other digital platforms, and does it show up prominently in search engine results?
  • How do customers and leads perceive your brand, and what is the underlying sentiment behind their interactions and experiences with your business? 
  • What kind of content appears on search engine results pages, review websites, and social media sites whenever your business or brand is being searched? Is the content positive, neutral, or negative? 
  • How does your reputation stack up against competitors? Does your company have an understanding of industry benchmarks and online reputation management statistics to help influence your goals?

Win Your Local Search Market

97% of people learn about and find local businesses online. Whether you’re running a small business or an enterprise-level organization with hundreds or thousands of business locations, it’s important to establish your visibility in search engines through the management and optimization of your local business listings.

These listings appear in search results when people search for your company online. Not only do they display your business information; they also play a vital role in determining your brand reputation, search engine rankings, and revenue.

Part of successful brand reputation management is creating effective local listings that accurately reflect your brand as well as drive customers to your business locations. This involves a good amount of research, data entry, verification procedures, and manually logging in and out of websites — which you have to repeat every time your business information changes: say, you moved your business address or your store hours changed. 

To stay efficient, you must have an understanding of which ones matter most to you. When managed and optimized properly, listings can serve as powerful marketing assets that can do wonders for your brand. They can do the same job as traditional advertising and marketing, but where offline or print efforts may fall short — specifically: getting your business found online — a sound local listing management strategy can make the most impact.

Engage Effectively On Social Media

Many of the world’s top brands are known for having an active, thoughtful, and engaging social media presence. Whether it’s on Facebook, Twitter, Instagram, or Linkedin, brands with an excellent reputation often have rapidly growing communities of social media fans and followers.

Social media, after all, offers a great platform not only for raising awareness about your products and services but also for establishing your company’s thought leadership and expertise. 

Apart from pushing promotional brand content, your team should keep an eye out for conversations about your brand. Develop a social listening strategy if this is something you don’t yet have. Answer questions that users bring up when they mention you, steer them towards content that provides additional context if they have an early interest in your offerings, or simply thank people if they mention their experience at one of your locations.

Social media is also an effective channel for generating goodwill for your brand, and for crafting your digital reputation in ways that inspire customers’ trust. Your organization may also consider investing in social listening tools to understand the full spectrum of conversation around your brand, as well as to monitor social media for any negative comments or mentions.

Master the Art of Responding to Reviews

Companies need to learn how to respond to negative reviews, especially in situations where these reviews might damage their brand reputation.

According to InMoment research, companies aren’t responding fast enough (or at all) to reviews. 53% of customers expect businesses to respond to negative reviews within a week. 1 in 3 have a shorter time frame of 3 days or less.

Ensure that your team has a process in place for getting back to customers and replying to their reviews. When you receive low ratings or negative feedback, act quickly to resolve issues. Take time to thank your reviewers for sharing their feedback, and always personalize your responses and reinforce the positives in the customer experience. 

By mastering the art of responding to reviews, you can protect and strengthen your brand reputation while also driving meaningful engagement with customers.

Encourage Customer Reviews Online

When you deliver experiences that customers love, they won’t hesitate to vouch for you. All you have to do is ask. So, as part of your online reputation management strategy, establish a workflow for requesting reviews from customers. 

A stream of 5-star reviews from customers helps showcase your business and creates powerful social proof for inspiring shopper confidence and driving sales. Proactively asking for reviews and customer feedback is also a great way to perform instant outreach: it helps strengthen customer relationships and connects your business to the voices that matter the most. This isn’t to mention the SEO impact of new reviews, which can improve your search engine visibility and amplify your listings’ local SEO signals. 

Plan for Crisis

By planning for potential crises in advance, a company can develop communication strategies and procedures to respond quickly and effectively when a crisis occurs. This proactive approach allows you to mitigate the negative impact on your brand reputation before the situation escalates. 

In times of crisis, stakeholders also look to the company for leadership and transparency. A well-planned crisis management plan helps maintain trust by demonstrating the organization’s commitment to addressing issues responsibly. 

Capture and Analyze Customer Feedback

There is a range of reputational benefits that can come from listening, acting, and responding to what customers say about your brand, product, service, or business location. By capturing and analyzing customer feedback, you can also: 

  • Measure and improve your customer experience KPIs and metrics
  • Customize your products and services to respond to the voiced needs and wants of your customers 
  • Drive customer satisfaction and loyalty 
  • Prioritize high-impact customer issues, trends, and developments that are impacting the customer experience
  • Evaluate new ways of gaining a competitive advantage 
  • Generate advanced marketing insights and opportunities

When capturing customer feedback, be sure to collect data from sources such as surveys, focus group discussions, field reports, and customer roundtables. Digital innovations have expanded the ways you can listen to the voice of the customer, which means you can also capture feedback from emails, NPS results, usability tests, online reviews, social media comments, and more.

Choosing Your Online Reputation Management Solution: Features to Look For

When selecting an online reputation management solution or services provider, it’s crucial to consider various features that align with your specific needs and goals. Here are some key features to look for:

Review Management

The best reputation management solutions help companies efficiently manage and respond to online reviews.

Reviews on websites like Google, Facebook, Yelp, and Tripadvisor can impact your online brand reputation. By having a review management tool in place, your team can streamline the process of monitoring, responding to, analyzing, and generating reviews. A review response workflow is of particular importance: by getting back to customers promptly and professionally, you can build goodwill and inspire customer loyalty. 

Social Media Listening and Monitoring

Social listening is a marketing concept that’s used to describe a wide range of processes that involve tracking and monitoring online mentions and social media comments containing your brand name. Social media listening tools can even help teams interpret data and gain actionable insights from social media conversations.

In today’s age — where first impressions of brands are often created on digital properties and social media platforms — a good understanding of your brand awareness and reputation is critical. An effective social listening strategy can help you achieve this type of understanding.

Apart from enabling your company to monitor social media mentions and comments, social listening also gives you access to the full spectrum of conversation around your brand. This, in turn, can help you discover trends and patterns that shape your brand reputation and define the customer experience — helping you achieve a more accurate, complete, and unified view of the customer, as well as implement changes based on feedback.

Local SEO and Local Listings Management

Incorrect and outdated business data that appears online can drive away customers who could have become customers and loyal fans of your brand. When looking for an online reputation management solution, consider looking for features that help you manage your local listings. This helps you achieve brand consistency in the digital landscape and prevents situations — incorrect hours, an outdated phone number, missing website URLs — that could frustrate potential customers.

Customer Experience Management

Beyond monitoring mentions and reviews, it’s also useful to look for Internet reputation management solutions that are capable of capturing and analyzing trends, topics, and data that impact the customer experience. This can provide valuable insights into potential areas of improvement, emerging issues, and opportunities for engagement.

For organizations of any size, this can be a complex and challenging process that involves strategy, integration of technology, and executive commitment. A customer experience platform should help your company achieve a complete and accurate picture (360-degree view) of your customers, with integrated up-to-date reputational data and customer data, so that your company can monitor, manage, and organize every interaction throughout the entire customer lifecycle.

Competitive Intelligence and Industry Benchmarking

Competitive intelligence tools give you access to insights that help your organization understand the target market, identify areas where competitors outperform you, benchmark your performance against competitors, and measure your progress against theirs.

One of the most important insights you can gather is accurate information on how potential customers perceive and talk about your brand vs. the competition. When evaluating solutions, it’s useful to look for an online reputation management tool that offers the ability to evaluate and monitor the competition in terms of their online reviews, ratings, search rankings, and reputation.

The competition’s review data, automatically categorized, can deliver insights into areas that the competition excels in as well as areas where they are lacking. That way, you can build strategies to create more desirable consumer experiences.

Employer Brand Monitoring

Companies with positive employer branding get twice as many applications as companies with negative brands, and they spend less money on employees. As part of your online reputation management activities, your leadership team must put their employer brand under careful watch.

An employer brand monitoring solution can help you better understand your value proposition (as an employer), listen to authentic, candid feedback from employees, grow your company’s social media presence, and effectively monitor employee reviews on websites like Indeed and Glassdoor. 

Build and Grow Your Online Reputation with InMoment

Companies of every size and across every industry or business category can benefit from effective online reputation management software and strategy. This couldn’t be more true in today’s age, when consumers make purchase decisions based on your online reputation, more so than on your advertising, direct sales messages, pricing, or branded promotional content. 

The world’s top brands partner with InMoment to manage, protect, and strengthen their online reputation. By combining reviews, ratings, and social media data with multichannel Voice of the Customer feedback, InMoment provides integrated insights companies need to build a rock-solid online reputation as well as deliver captivating customer experiences.


Poll the People. “Value Of #1 Position On Google – Positional Analysis Study” ( Access 2/8/2024.

Tell us more about yourself so we can tailor your demo for you

The Complete Guide: How to Respond to Google Reviews

Learning how to respond to Google reviews should be part of every company’s brand reputation management strategy. 

These reviews, which appear on Google Maps and Google Search as well as on your company’s Google Business Profile, give people a way to share their experiences not only with businesses but with fellow consumers, too. Meanwhile, Google searchers rely on these reviews to discover great businesses, products, services, and brands. 

This makes responding to Google reviews extremely important, especially for companies looking to convert prospects and casual visitors into customers and loyal fans. 

The Importance of Responding to Google Reviews

Learning how to respond to Google reviews is important for several reasons. First and foremost, it directly impacts a company’s online reputation and customer relationships. According to research by InMoment, Google is the world’s number 1 online review platform, with 63.6% of consumers saying they are likely to check Google reviews (through Maps and Search) before visiting a business location — more than any other review site. 

Responses also show that a company values and appreciates customer feedback, while also demonstrating transparency and a commitment to addressing customer concerns or acknowledging positive experiences.

Research by InMoment underscores the importance of learning how to respond to negative reviews as well as positive feedback on Google. 

  • 94% of consumers say that a negative review has convinced them to avoid a business.
  • 53% expect companies to respond to negative reviews within 7 days. However, after posting a review, 63% say they’ve never heard back from the business they reviewed. 
  • 45% of consumers say they’re more likely to visit a store or business location if they see that its management responds to negative reviews on Google as well as on other review websites. 
  • Based on online reputation management statistics, Google is number one in the list of top review sites, with 63.6% of consumers saying they’re likely to check reviews on Google before visiting a business — more than those consulting any other review site.

In short, responding to reviews helps in building consumer trust and brand credibility. Engaging with reviews can even improve your company’s visibility in search engine results; after all, Google tends to favor businesses that actively manage their online presence. 

How to Respond to Reviews on Google

Google provides a free tool (the Google Business Profile dashboard) for business owners to easily manage their information and respond to reviews posted by their customers. Alternatively, larger organizations and enterprise-level brands with hundreds or thousands of locations can drive efficiency and streamline their review response workflow by using an online review management software solution. 

Respond to Reviews from Google Search or Maps

To get started on how to respond to Google reviews, you’ll first need to claim your company’s Google Business Profile. This should give you access to respond publicly to your reviews via the Google Business Profile management dashboard.

To respond to reviews, follow these steps:

  • Sign into Google using the account associated with your Google Business Profile.
  • Using your computer or mobile device, go to Google Maps and tap Business. Alternatively, you may use Google Search and enter your business name in the search bar.
  • Select Reviews.
  • Next to the review you’d like to respond to, select Reply.

With a Google Business Profile account, you should also be able to edit your review replies after they have been posted. Look for the review you would like to edit the response to, and click Edit. 

Respond to Reviews with Reputation Management Software

For larger organizations getting started on how to respond to negative reviews as well as positive feedback on Google and other review websites, investing in online reputation management software can introduce efficiencies and make the task of responding to reviews a lot easier than if it were to be done manually.

InMoment, for example, offers direct integration with the Google Business Profile platform. This means that companies can respond to Google reviews from within InMoment’s reputation management solution. Moreover, teams can manage their “Response” status and workflow from within InMoment, ensuring that every Google review and piece of unsolicited feedback gets a prompt response. 

Best Practices: How to Respond to Negative Reviews

Oftentimes, the way you respond to customers has just as much impact on your online reputation as what’s being said in the first place. Knowing how to respond to negative reviews skillfully minimizes the potential damage the reviews may have on your brand.

You can follow these best practices as you navigate the (sometimes treacherous) waters of Google reviews and ratings.

Assign Ownership and Create a Review Response Policy

Success in managing reviews starts with the commitment to becoming a responsive business. This may sound simple enough, but for organizations with multiple locations represented by multiple business listings and profiles, trying to figure out how to respond to Google reviews can sometimes present a real challenge — especially without an effective review response program or policy in place. 

First, identify people in your organization who will be directly involved in managing your Google Business Profile and responding to reviews. They can be your branch or location managers, your social media marketing team, or even your customer service staff. Be sure to assign ownership to teams or individuals with a good understanding of the guidelines of each review site, who can transform feedback into insights for your company, and who — most important of all — can keep their temper in check.

If you operate in multiple locations, chances are more than one person will be assigned to respond directly to online reviews. This makes it crucial to have an organization-wide policy that guides how your company should proceed whenever new customer reviews are posted on Google or other review websites. 

Response Guidelines for Reviews

Your policy should cover things like:

  • What language and tone you should use
  • What the timeline is for getting back to customers
  • To whom in your organization should the reviews and feedback be shared
  • What types of situations do escalations become necessary
  • What the ideal response rate is
  • Other items that may affect how your company handles reviews

The timeliness of your review responses is particularly crucial. The more clearly defined your policy is, the more smoothly your review response program will run.

Respond in a Timely Manner

According to InMoment research, more than half of your customers who have written reviews expect a response in 7 days or less. 1 in 4 have an even shorter time frame: they expect to hear back from the business within 3 days. To ensure that you don’t miss their feedback, set up review alerts so you are notified of new reviews. 

Also, you definitely don’t want to be logging in and out of every review site manually — this is where a review management software solution will come in handy. Remember: the clock begins ticking once reviews are posted, and customers are waiting to hear back from you.

Address the Reviewer and Say Thank You

Your customers want to be heard individually and addressed personally. Remember to include your salutations and, if possible, avoid generic phrases like “Dear guest” or “Dear customer.” With Google reviews, you can usually get the first name of the reviewer; not addressing them by their names is not an excuse if the information is there. 

Examples of Thank You Responses to Reviews

Remember to also say thank you and show customers that your business appreciates and values candid feedback. Here are examples of how you might phrase your review responses:

  • “Thank you for your review. We are sorry to hear you had a frustrating experience, but our team appreciates you bringing this issue to our attention.” 
  • “Thank you for your Google review and for bringing this to our attention. We’re sorry you had a bad experience. We’ll strive to do better. ” 
  • “Thank you for letting us know about this. Your honest feedback helps us get better. We are looking into this issue and hope to resolve it promptly and accurately.”

Take Responsibility and Apologize

This is one of the most difficult best practices to follow when you’re learning how to respond to negative reviews. Saying sorry shows that you care about your customers and that you’re not too proud to own up to your mistakes. Even if it’s not your fault, and there will be times when this is true, apologize anyway. Besides, people don’t like brands that are too perfect or too proud to apologize.

There will be times when your company has to take full responsibility, particularly in cases where the negative review is accurate. Even if what happened was an uncommon instance, an isolated case, an unfortunate incident, or an off day — acknowledge the customer’s experience. At the same time, provide reassurance that your company holds itself to high standards. 

Here are a few examples of how you can respond: 

  • “We always aim to deliver a great experience. We are gutted when we miss the mark! Thanks for taking the time to bring this to our attention. We will use the feedback to make us better and to ensure this doesn’t happen again.”
  • “We’re so sorry that your experience with our company did not match your expectations. This is on us.” 
  • “We set a high standard for ourselves, and we’re so sorry to hear this was not met in your interaction with our business. We’d like the opportunity to investigate your feedback further.”
  • “We are truly sorry. We are known for our exceptional attention to detail, and we regret that we missed the mark on this occasion.”

Be Nice and Don’t Get Personal

It’s important to maintain a professional and courteous tone in all your review responses. Never engage in arguments or confrontations online. Even if a review is negative, responding with professionalism can help defuse the situation.

Another key to success is to be solution-oriented, instead of taking the criticism personally. Offer ways to resolve the issues raised in the negative review. This shows that you are proactive in addressing customer concerns. No matter how cutting the feedback is, don’t slam the door on your reviewers. Extend a hand and invite them to come back. This creates an opportunity for your company to change the conversation.

Investigate Issues, Analyze Feedback, and Take Action

As you learn how to respond to negative reviews, remember that your team can always harness customer feedback and use it as an opportunity to learn and improve your products and services. Investigate specific issues that are impacting the customer experience and use analytical tools to gather insights from review data. 

As you reply to your customer, be careful not to use cookie-cutter responses that do not resolve or address the main points of the review. Be as specific as you can about the customer’s experience, and communicate any changes or improvements you have made or will make as a result of their feedback.

If Necessary, Take the Issue Offline

For more complex or sensitive issues, encourage the reviewer to contact you directly through private channels to address their concerns in a more personalized manner. 

Here are examples of how you can phrase this in your review response:

  • “We would like the opportunity to investigate your feedback further. Could you please contact our team via (your contact information)? We look forward to working with you to resolve your issues as quickly as possible.” 
  • “Thanks for your candid feedback. We are gutted to hear that your experience with our business didn’t quite match your expectations. Our team would love to know the reasons why so that we can deliver a better experience for you next time. You may reach us via (your contact information).” 

Negative Review Response Examples

Here are some more examples of how to respond to negative reviews:

  • “Hi (customer’s name), thank you for taking the time to share your experience. We’re truly sorry to hear that you had a less-than-satisfactory encounter with our (product/service). Your feedback is important to us, and we apologize for any inconvenience caused.”
  • “Hello (customer’s name), thanks for taking the time to share your honest feedback. We’re so sorry to hear that your experience with us did not meet your expectations. We understand how frustrating this must be. Your concerns have been shared with our team, and we are actively working on improvements. We would love the chance to make it up to you. If you could reach out to us via (your contact information), we’d be happy to discuss your experience further and address any specific issues you encountered. Your satisfaction is our priority.”
  • “We appreciate you taking the time to leave us a review on Google. Your feedback is so important to us, and we want to assure you that we are taking steps to address the issues you raised. In the coming weeks, we have plans to implement improvements to enhance our offering. We hope you’ll give us another chance to exceed your expectations in the future. Thanks again for bringing this to our attention.”

Best Practices: How to Respond to Positive Reviews

As for what to do with positive reviews — they also warrant a response. Think of it as an opportunity to reinforce and spotlight the things customers already love about your brand. (Not to mention, it’s the polite thing to do.) 

Responding to positive reviews also allows you to express gratitude to your satisfied customers. It can do wonders for your brand to have members of your team acknowledge customers’ positive feedback and let them know that you appreciate their support.

Thank Your Reviewers

It’s important to show appreciation for customers who took the time to share their positive experiences. Positive reviews and high ratings can serve as powerful social proof for attracting potential new customers and influencing their decision-making process.

Here are some examples of what you might want to include in your positive review responses:

  • “Dear (customer’s name), thank you for taking the time to share your positive experience with us. We’re grateful for customers like you who make our work a joy. We appreciate your support and look forward to serving you again soon.”
  • “This review made our day! Thank you so much for taking the time to leave us your amazing feedback.”
  • “Our team is so thankful for your kind words. Thank you for sharing your feedback with us and the Google community.” 

Reinforce the Positive

Positive reviews serve as great testimonials for your brand. By responding to them, you not only acknowledge the reviewer but also showcase positive aspects of your products and services to a wider audience. (Responding to the review of a Google Local Guide should also improve the level of engagement other users have with your Business Profile.)

When responding to a positive review on Google or another review website, try to write in a way that lets your brand personality and company values shine through. This can help humanize your brand and make your interactions more relatable. 

Another great tip: often, positive reviews mention specific things that the customer liked best about their experience. Try to identify what this is, then mention it in your response. For example, you can explain that the matcha mochi cakes that people love so much are homemade; let them in on how your company works with local organic farmers when sourcing vegetables and fruits; and tell them that others have also commented on the spectacular views that can be enjoyed from your beachfront hotel properties.

Pass Along the Compliment

Responding to reviews is a way for you to share the best feedback you get, but also make it a point to let your teams know when they’re doing great work, and to call out individuals who contributed to the customer’s positive experience. 

Creating a culture where positive feedback is celebrated fosters a positive working environment. It reinforces the importance of customer satisfaction and encourages a collective effort toward delivering exceptional experiences.

Sharing positive reviews is also a form of recognition for your team’s efforts. It validates their work and reinforces the idea that their contributions are making a positive difference for customers.

Positive Review Response Examples

Here are some more examples of how to respond to positive reviews:

  • “Hello (customer’s name), thank you so much for your kind words! We’re thrilled to hear that you enjoyed your experience with our company. Your satisfaction is our top priority, and we look forward to serving you again soon.”
  • “We’re delighted to receive your positive feedback about (specific aspect of your product or service). Your review means a lot to us, and we thank you for taking the time to share your experience. Our company is committed to maintaining this level of service, and we can’t wait to welcome you back.”
  • “Thank you for your glowing review! We are so happy to hear that you had a great experience with us. Your satisfaction is our motivation. We can’t wait to see you again soon. If you ever need anything, feel free to reach out!”

Protect Your Brand Reputation with InMoment

As your company gets started with learning how to respond to Google reviews, remember to approach your replies carefully and remain empathetic to the customer’s experience. By engaging with customers and showing that your company appreciates and values their feedback, you can minimize the impact of negative comments and reinforce positives in the customer experience. 

For managers of brands with multiple business locations, you can take InMoment’s reputation management software for a test drive to discover how our solution can improve your efficiency, supercharge your response strategy, and help your organization stay on top of what customers are saying on Google and across all the important review websites. 

Tell us more about yourself so we can tailor your demo for you

Change Region

Selecting a different region will change the language and content of

North America
United States/Canada (English)
DACH (Deutsch) United Kingdom (English)
Asia Pacific
Australia (English) New Zealand (English) Asia (English)