When gathering accurate and useful data, how the data is collected is just as important as the results it yields. Reliable insights are discovered when the questions are fair, unbiased, and relevant to the participants. This is why the design of the survey can ultimately determine the survey’s success.
What Is Survey Design?
Survey design is the detailed process of creating surveys that optimize the potential results that can be collected from a well-made questionnaire. Decent design takes into account the kind of questions, the quality of questions, the flow and organization of the survey, and the possible biases or conflicts of both questions and participants.
Though creating a questionnaire may seem simple at first, it can be a complicated and tedious process. Questions can be asked in different ways, both in form and language. How much context or detail is provided can sway a participant’s opinion. What questions are presented first will likely influence the questions posed later in the survey, which can impact results.
5 Steps for a Seamless Survey Design
Consider the following survey design best practices that have been narrowed down to 5 essential steps. Depending on the topic or purpose of the survey, some steps should be taken into account more carefully than others.
Step #1: Identify the Survey Purpose
First and foremost, identify the purpose of the survey so that you can include the most relevant content in your survey design. It’s helpful to have an overarching purpose, and it’s even better to have multiple objectives that outline the details of your main goal. If you aren’t sure what your objectives should be, start asking some brainstorming questions to solidify your goals and establish a plan:
- What is the demographic you are targeting?
- What do you hope to discover by distributing this survey?
- What kind of questions does this type of topic demand?
- Do there need to be personalized questions at any point?
- How will the answers be compiled and transformed into useful data?
- What is your business or organization prepared to do based on the responses?
- Who in your organization needs to be involved with the creation of the survey?
Knowing the objectives also helps you structure the survey correctly. It’s best to include the right sections within the survey outside of the actual questions. Some standards sections to include (which are often separated into different blocks for online surveys) are:
- Introduction: The introduction needs to convey the purpose of the survey, provide instructions, set expectations for how long the survey will take, encourage honest answers, and reassure participants that their responses are secure.
- Screeners: This section should ask questions that ensure that participants fall within the survey requirements for your objectives. This can include some appropriate demographic information, someone’s position in the company, or any other relevant information.
- Content Questions: This is the main portion of the survey that features the most focused and topic-relevant questions.
- Demographics: If you didn’t include demographic information in the screener section, add one after the main questions.
- Redirect: After the questions and having participants submit their final answers, redirect them to a thank you page of some sort.
Understanding the ins and outs of the main purpose will not make the design of the survey better, but also keeps every question intentional and focused. Plus, if you completely understand the objectives and have a solid plan, you’ll be able to act on the results easier.
Step #2: Come Up with Questions
The most extensive part of the survey is often creating the actual questions. If you’ve planned according to your objectives, it’s easier to determine how many questions are needed and how long the questionnaire will be. Depending on the feedback you’re looking for, certain types of questions will be more beneficial than others. The most common options in surveys include the following forms.
- Open/Close-Ended Questions: Open-ended questions allow for free responses that can completely vary but give more detailed answers, which will result in more qualitative. Close-ended questions only have so many variables and combinations, which will lead to more quantitative answers.
- Multiple Choice: One of the most common types of questions, this format offers limited responses but also keeps things simple for participants and straightforward data.
- Scale Questions: Scales are a great way to get multi-dimensional data while offering a measurable and simple set of options. Compared to multiple-choice, this offers much more range for more accuracy since they measure both which direction someone leans as well as the intensity of that leaning.
- Slide bars: Similar to scale questions, bars help participants indicate to what degree they feel, think, or prefer one thing over the other on a more granular level. They also provide an interactive element to the survey.
- Ratings: Rating questions are a great way to offer a range, but specifically for satisfaction about an activity, a product, an experience, a company, etc. Make sure these questions aren’t leading if you want authentic answers.
- Multi-Select: One way to get more detailed data out of multiple-choice questions is to allow participants to select more than one of the multiple options (depending on the nature of the question, of course.) If you’re attempting to measure what kind of activities participants would like to see in the office, you can allow them to check multiple activities rather than just one.
- Personal/Demographic Questions: These questions answer more specific questions to the individual and should be left until the end of the survey (see step 4).
Step #3: Refine Survey Questions by Eliminating Bias Factors
Biased answers are a top concern when it comes to surveys. The best results reflect the true feelings of participants without influencing answers one way or another. Remember: people take the path of least resistance, so simple, clear, and thoughtful questions work best. These are common pitfalls to watch for if you’re trying to figure out how to create a balanced survey.
The language used to create questions can yield different results, like the words “assistance to the poor” getting more support than “welfare”. Also, longer questions tend to be more confusing and more easily misinterpreted. Simple wording with clear, short questions helps the customer to answer more accurately.
Sometimes the order of the answers provided affects results. If a survey is over the phone or in person, people struggle to remember multiple answers and sometimes choose either the first or last answer that they hear because that’s what they remember easiest.
Medium of the Survey
Make sure that the form of the survey makes sense for the target audience and topic that you’re surveying. Things change between telephone, online, email, and in-person surveys.
People don’t always want to share information about sensitive subjects and answer dishonestly about it. Consider your phrasing and reassure participants that responses are secure and confidential.
Similarly, sensitive subjects that are either politicized or contentious sometimes lead people to not answer truthfully if they worry about social repercussions. Don’t use prestige bias where you associate a topic or answer with one group, i.e., describing a point by associating it with a trusted authority and then asking someone to agree or disagree with it.
Close-Minded or Non-Exhaustive Questions
The available answers need to allow respondents to answer as truthfully as possible. When the list of answers in a survey does not accurately reflect or fit all the potential answers of a consumer, the data can be skewed. For example, if you ask, “Do you ALWAYS exercise in the morning?” If someone almost always exercises in the morning, but not every day, they will put “no” which disrupts your data.
Open or Close-Ended Questions
Does the survey want qualitative or quantitative data? Also note, too many open-ended questions can lead to burnout for the customer, so be mindful of how many questions you include in that format.
Length of Survey
Speaking of burnout, length is one of the leading factors for survey completion and accuracy. The longer a survey is, the less accurate the results will be and the more likely the customer will not finish it.
Leading someone to answer in one or another doesn’t survey people’s sincere opinions. For example, asking a customer “How enjoyable was your visit with us today?” instead of “Rate your visit with us today” suggests to the customer that they at least enjoyed their visit a little bit and discourages honest answers. The first question is biased and leading.
Number of Questions per Page
If there are too many questions on a page, the customer may mix up the questions and answer the wrong ones, or simply get overwhelmed and stop taking the survey. Take advantage of white space, and if you’re doing a survey online or with a program, don’t make the participants scroll for too long.
Deciding whether or not the survey design should reflect the company’s brand or if it should be a blind survey. This usually depends on the purpose of the survey. If, for example, a company is looking for competition information, removing its brand would be wise.
Step #4: Have an Intentional Question Sequence
The order of the questions matter. Many people opt for a “funnel” sequence where the questions are more general, then specific, and then general again.
- Broad at the Start: These questions will usually warm up the participants to the survey topics and help them familiarize themselves with the formatting and flow of the survey.
- Details for the Majority: The middle portion makes up most of the detailed questions that require more focus or deliberation.
- Personal Questions at the End: Any necessary or useful personal questions should be saved for the end, which eases participants out of the deep-concentration section and offers more closure.
There are other approaches and sequences to consider, but the funnel approach is fairly universal for most topics. Keep the questions concise and order them logically—people may get easily frustrated if the subjects bounce back and forth too much. By not jumping around excessively, you also prevent accidentally providing too much context for future questions, which can influence the responses given.
Along those same lines, listing more specific questions first can influence a question, too. If you first ask if someone enjoys their position at work and then follow it with a broader question about their overall work satisfaction, the first question will likely influence how the second one is answered.
It’s also important to remember that personal questions work best at the end. Studies show that too many personal questions in the beginning can make some respondents feel anxious about their demographics; they usually feel most worried about their own demographics affecting results. These questions are usually easier to answer and offer more of a cool down, encourage unbiased responses, and create a sense of resolution for participants.
Step #5: Test Out the Survey Design Before Distributing It
Finally, if you really want to perfect your survey research design, test, test, test. Even if you believe that the first iteration of the survey is a masterpiece, it’s essential to test the survey with a focus group or via pretesting. This helps ultimate biased questions, catches misinformation, and prevents wasting time and resources on an ineffective questionnaire. Testing should consider:
- How long the survey takes
- Confusing questions
- Repetitive questions
- Leading questions or wording issues
- Missing questions or spelling errors
- Miscellaneous problems that arise
Survey Design Is Easy with InMoment
Reliable data is the key to sincere, realistic, and effective improvement within a company. Businesses with this kind of feedback can make informed decisions that directly impact the people, clients, and consumers of your organization.
Now that you are prepared with persuasive survey design skills, you can optimize both the quality, design, and effectiveness of your survey with InMoment. Our XI intelligent platform allows you to easily put together an intuitive, clear, and sharp-looking survey. Discover just how simple it is to use InMoment for all your survey design needs.